Location: Oakville, Ontario (on‑site) Type: Full‑time Salary Range: $65,000.00 - $70,000.00

About the Role

If you are passionate about data, systems, and delivering exceptional experiences, this opportunity lets you join a collaborative Admissions team where your expertise in data management, reporting, and operational coordination directly supports strategic enrollment goals and shapes the experience of future Appleby students and families.

Key Responsibilities

- Ensure the accuracy, integrity, and quality of admissions data across multiple systems and platforms, supporting effective enrollment management and decision‑making.
- Monitor and validate admissions data to identify discrepancies, maintain consistency, and support reliable reporting and operational processes.
- Manage prospective student inquiries throughout the admissions funnel, ensuring timely follow‑up, accurate record‑keeping, and effective pipeline management.
- Generate and analyze reports on enrollment activity, admissions trends, and applicant data to support departmental objectives.
- Compile, analyze, and report on key enrollment metrics, dashboards, and admissions data to support strategic planning, performance monitoring, and institutional decision‑making.
- Promote best practices in data management, reporting, and systems utilization to enhance operational efficiency and data quality across the Admissions team.
- Collaborate with internal partners to ensure the accurate processing of admissions‑related records and support the seamless progression of students through the enrollment process.
- Support the continuous improvement of admissions systems, workflows, and processes to enhance efficiency,



accuracy, and the applicant experience.
- Manage the daily operations of the Admissions Office, ensuring a professional, responsive, and welcoming experience for prospective families and visitors.
- Serve as a primary point of contact for admissions, registration, and general inquiries, providing exceptional service and guidance throughout the admissions journey.
- Coordinate and support campus visit experiences and admissions events, including tours, Open Houses, shadow visits, student ambassador activities, and recruitment initiatives.
- Create engaging content and support digital communications initiatives that strengthen awareness of Appleby College and enhance engagement with prospective families.
- Prepare and coordinate admissions‑related communications and documentation, ensuring accuracy, consistency, and timely delivery throughout the admissions process.

Desired Qualifications

- Experience working with Student Information Systems (Blackbaud preferred) and reporting tools.
- Advanced proficiency in Microsoft Excel.
- Strong analytical skills with the ability to interpret data and identify trends.
- Exceptional attention to detail and commitment to data accuracy.
- Strong organizational skills and the ability to manage multiple priorities.




- Excellent written and verbal communication skills.
- Professional, service‑oriented approach when working with students, families, and other stakeholders.
- Ability to work independently and collaboratively across teams.
- Familiarity with AI tools and technologies is an asset.
- Experience in admissions, enrollment management, education administration, or a related field is an asset.

Benefits

- Competitive salary based on experience.
- Comprehensive group benefits including health, dental, vision coverage and health spending account.
- Outstanding vacation package.
- Eligibility to participate in RRSP with matching program.
- Professional development opportunities to grow your leadership and clinical expertise.
- Access to campus facilities, including fitness centre, pool, and beautiful grounds.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills, making us better together.

Accommodation for Applicants with Disabilities

Appleby College is committed to fostering an inclusive, equitable and accessible setting where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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