We are searching for an Executive Assistant to step into a dynamic role that blends hands-on executive support with daily office operations. In this trusted position, you’ll be the go-to partner for leadership—keeping schedules on track, priorities aligned, and communications flowing. If you take pride in bringing order to complexity, this is your opportunity to make a meaningful impact every day.

This role will be an extension of the executive, anticipating needs, managing competing priorities, facilitating communication, and ensuring seamless coordination of key business activities.

Key Responsibilities:

Executive Support:

- Provide comprehensive administrative support to the EVP, Group Head of Benefits and designated leaders, acting as a trusted partner in managing priorities and day-to-day operations.
- Manage complex and frequently changing calendars, ensuring effective prioritization of meetings, business commitments, and strategic initiatives.
- Coordinate leadership meetings, management meetings, client meetings, and off-site sessions, including preparation of agendas, materials, presentations, and follow-up actions.
- Prepare and review correspondence, presentations, reports, and other business documents on behalf of leadership.
- Manage travel arrangements, itineraries, accommodations, and expense reporting.
- Track deliverables, action items, and deadlines, ensuring timely follow-up and completion.
- Serve as a liaison between executives and internal and external stakeholders, maintaining professionalism, discretion, and strong relationship management.
- Support special projects, business initiatives, and operational priorities as assigned.
- Handle sensitive and confidential information with a high degree of discretion and judgment.




- Anticipate executive needs and proactively identify opportunities to improve efficiency, organization, and administrative processes.

Office Culture and Events

- Partner with Human Resources and Social Committee members to develop and execute an annual calendar of social events, celebrations, recognition activities, charitable initiatives, and team-building opportunities.
- Serve as the primary coordinator for workplace culture initiatives, employee events and office activities.

Skills, Experience & Attributes:

- 8+ years of experience as an Executive Assistant supporting senior leaders or executives in a professional corporate setting.
- Demonstrated experience managing complex schedules, executive priorities, and confidential information.
- Experience leading corporate events or workplace programs is preferred
- Proven ability to operate independently and effectively in a fast-paced, evolving environment.
- Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint) and basic A/V and conference room setups
- Exceptional organization and project management skills with strong attention to detail.
- Outstanding verbal and written communication skills
- Strong business judgement, professionalism and discretion
- Ability to anticipate needs, solve problems proactively and manage multiple competing priories
- Ability to build relationships and influence stakeholders at all levels of the organization
- Strong event planning, budget coordination and vendor management capabilities
- Highly resourceful, adaptable and committed to delivering exceptional service
- Ability to lift/move up to 25 lbs periodically (supplies, marketing materials), comfortable with mail runs, room setups and restocking.
- A hands-on attitude and willingness to work with minimal administrative support in a fast growth company

📌 Executive Assistant - toronto
🏢 Allshores
📍 Toronto