We are looking for an Executive Assistant to support an Executive Director while helping drive human resources and administrative operations for a Healthcare office. This position blends executive coordination with hands-on HR administration, requiring strong judgement, organization, and the ability to manage sensitive information with discretion. The successful candidate will contribute to employee programs, leadership support, and governance activities in a fast-paced, detail-focused environment.

Responsibilities:

• Coordinate executive schedules, organize meetings, assemble briefing materials, and support daily priorities for senior leadership.

• Contribute to human resources planning by maintaining policies, tracking staffing needs, and supporting recruitment activities from posting through interviews and onboarding.

• Partner with internal leaders on employee relations matters, including workplace concerns, accommodations, investigations, and progressive discipline processes.

• Support compensation and benefits administration in collaboration with finance, while maintaining accurate employee files, training records, and related documentation.

• Monitor vacation scheduling and mandatory training completion to help ensure operational coverage and compliance requirements are met.





• Prepare internal and external communications such as reports, presentations, announcements, newsletters, and meeting summaries.

• Act as a liaison for board and governance activities by organizing meetings, compiling agendas and packages, and safeguarding confidential materials.

• Respond to inquiries from internal stakeholders and external partners, resolving escalated administrative issues in a thorough and timely manner.

• Assist with workplace administration tasks such as access credentials, parking coordination, leadership events, and support for volunteers assigned to the portfolio.

Requirements:

• Minimum 3 years of relevant experience in executive support, administration, human resources, or a related function within a Healthcare environment.

• Strong experience supporting senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.

• Excellent written and verbal communication skills, with the ability to prepare clear business correspondence and presentations.

• Demonstrated ability to manage confidential information with sound judgement, tact, and discretion.

• Highly organized with robust attention to detail and the ability to balance multiple priorities effectively.

📌 Executive Assistant (Mississauga)
🏢 Robert Half
📍 Mississauga