The Executive Assistant serves as a trusted strategic partner to senior leadership, providing high-level administrative, operational, and logistical support in a fast-paced, global environment. The role is essential to the effectiveness of senior executives, ensuring seamless priority management, absolute discretion, and optimal use of executive time.

Key Responsibilities:

- Provide comprehensive calendar management for executive(s), proactively coordinating meetings, calls, and commitments while navigating shifting priorities and competing demands.
- Coordinate complex travel, including itineraries, logistics, and agendas, to support both executive and broader leadership activities.
- Draft, review, and manage sensitive and confidential correspondence on behalf of the executive with professionalism and discretion.
- Prepare and edit a range of range of materials including presentations, reports, agreements, and briefing documents, ensuring accuracy, timeliness, and a high standard of quality.
- Manage executive expenses and invoices, ensuring timely processing and adherence to internal policies.
- Maintain organized and secure records and documentation, ensuring information is easily accessible and handled appropriately.
- Anticipate potential issues and proactively address them to optimize the executive’s time and effectiveness.
- Plan and support recurring leadership and team meetings,



including preparation of materials, attendance, and documentation of key outcomes.
- Provide additional administrative and project support as required to meet evolving business needs.

What You Bring:

- Minimum of 5 years’ experience as an Executive Assistant supporting C-suite leadership, with demonstrated longevity in prior roles and a solid track record in administrative and executive support.
- Post-secondary education preferred.
- Expertise coordinating complex calendars, travel arrangements and itineraries across multiple time zones.
- Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.
- Self-directed with the ability to take initiative, exercise sound judgment, and manage shifting priorities independently.
- Strong organizational and problem-solving abilities, with a proven track record of managing competing priorities.
- Excellent interpersonal skills, along with exceptional written and verbal communication, with the ability to build trusted relationships across all levels of an organization and with external stakeholders.
- Calm under pressure, proactive, and highly organized with impeccable attention to detail.
- Advanced proficiency with MS Office programs.

Please note that the role works f/t onsite (no work from home option available).

📌 Executive Assistant (Richmond Hill)
🏢 Peak Associates
📍 Richmond Hill