Your New Company

Our client is a highly respected full-service law firm with a longstanding reputation for delivering exceptional legal counsel to businesses across Canada and internationally. The firm is known for its collaborative culture, commitment to skilled excellence, and investment in employee development.

An exciting opportunity has become available for an experienced Legal Assistant to join a busy Intellectual Property practice, providing direct support to a senior Partner and assisting with a broad range of trademark matters.

Your New Role

This position is ideal for a strong Legal Assistant who enjoys becoming an indispensable resource to their lawyer and takes pride in providing exceptional administrative and practice support.

Working closely with a well-established Partner, you will be responsible for ensuring the smooth day-to-day management of the practice while supporting trademark prosecution and portfolio management activities.

Key responsibilities include:

- Preparing, proofreading, revising, and formatting correspondence and legal documents
- Assisting with trademark applications, renewals, registrations, and related filings
- Preparing and filing documentation with the Canadian Intellectual Property Office (CIPO)
- Monitoring and managing critical trademark deadlines
- Opening, maintaining, and closing electronic and physical client files
- Managing calendars, meetings, reminders, and workflow priorities
- Preparing client reporting and maintaining trademark records
- Coordinating document execution and correspondence with clients, agents, and foreign associates
- Tracking expenses, processing accounts, and supporting billing activities
- Maintaining accurate records within practice management and docketing systems
- Providing proactive administrative support to a busy Partner who values strong organizational and technical skills





This role has a significant administrative component and requires someone who is comfortable anticipating needs, troubleshooting technology, and serving as a trusted right hand to the lawyer.

What You'll Need to Succeed

To be considered for this opportunity, you will possess:

- 3-5 years of experience as a Legal Assistant within a law firm environment
- Prior Intellectual Property or Trademark experience is highly preferred
- Experience working with CIPO filings and trademark applications would be considered a strong asset
- Exceptional organizational and time-management skills
- Strong attention to detail and commitment to accuracy
- Exceptional client service and communication skills
- Advanced proficiency with Microsoft Office and legal practice management software
- Strong technical aptitude and confidence troubleshooting technology and software issues
- The ability to work independently, prioritize competing demands, and remain calm in a busy practice

A Law Clerk diploma is not required for this position. The successful candidate will be selected based on relevant legal assistant experience, technical aptitude, and their ability to provide high-level administrative support.

What You'll Get in Return

In return, you will join a highly collegial and respected legal team that values long-term employee success and professional growth.

The firm offers:

- Competitive compensation in the range of $60,000-$75,000, with flexibility for exceptional candidates
- Three weeks of vacation, with the possibility of additional vacation for highly experienced candidates
- Comprehensive health, dental, and vision benefits
- Healthcare spending account
- Wellness and fitness reimbursement programs
- Employee engagement initiatives
- Professional development and education assistance
- Seven personal/sick days annually
- Hybrid work environment with four days per week in the downtown Toronto office
- A supportive team culture and long-term career development opportunities

📌 Intellectual Property Legal Assistant (Trademark) (Toronto)
🏢 Hays
📍 Toronto