Position Summary

The Recruitment Coordinator is responsible for recruiting and coordinating volunteers for clinical studies, scheduling appointments, maintaining recruitment records, ensuring compliance with company procedures, and supporting clinical operations and volunteer recruitment activities.

Main Responsibilities

- Plan, coordinate and support the execution of recruitment needed for test projects.
- Making follow ups and reports for recruitment and laboratory meetings.
- Coordination and participation in recruitment events.
- Scheduling appointments for the clinical studies.
- Providing clear explanation to the panelist about the clinical testing conducted in
- different languages, especially for the Spanish speaker participants.
- Providing first emergency contact in case of any adverse reaction of the panelist to a test.
- Answer to any QMS audit regarding the recruitment process and archiving.
- Participate in continuous development of the volunteers’ software to adapt to new
- tests and emerging needs.

HR Support

- Recruitment support. Post job ads and vacancies on job boards and social media.
- Screening and conducting phone interviews.
- Making reports for recruitment phone interviews.
- Support and participation in HR events.

Backup

- Checking the health condition of the volunteers asking their medical history.




- Giving the Inform Consent prior to the participation of the clinical study.
- Assist new participants (filling out forms, updating database, responsible for their payment at the completion of the test).
- Organizing and maintaining paper and electronics file.
- Paying the participants according to the compensation to the test.
- Support the recruitment team when needed.

Qualifications

- DEC or bachelor’s degree in human resources, Administration, Health Sciences, Clinical Research, or a related field.
- 1–3 years of experience in recruitment, customer service, clinical research, or an administrative role.
- Proficiency in Microsoft Office and experience with databases or recruitment software.
- Fluency in English and French (spoken and written); Spanish is an asset.

Required Knowledge & Skills

- Robust organizational skills with the ability to manage multiple priorities.
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Problem-solving skills and the ability to work under pressure while meeting deadlines.
- Ability to maintain confidentiality and work effectively both independently and as part of a team.
- Proactive, adaptable, and professional in a regulated environment.

📌 Recruitment Coordinator - laval
🏢 ABICh Inc. Canada
📍 Laval