Position Overview

Executive Administrative Assistant (Peterborough, ON) supporting the local Director(s) and the broader management team. This role is central to office operations and serves as the primary point of contact for staff, internal stakeholders, and external partners.

Responsibilities

- Provide comprehensive administrative support to the Executive team.
- Extract, manipulate, and analyze data from Excel, databases, and other internal systems.
- Plan, schedule, and execute special projects.
- Research, draft, and prepare background materials, presentations, reports, and briefing notes.
- Receive, redirect, and respond to communications on behalf of the Director, ensuring urgent matters are prioritized.
- Create polished materials and presentations for meetings.
- Manage complex travel arrangements (airfare, accommodations, transportation, itineraries).
- Prepare and process expense reports.
- Support ongoing improvements to management system processes and procedures.
- Serve as a positive, professional liaison across departments and organizational levels.
- Maintain document control, ensuring compliance and accuracy in filing, editing, and distributing materials.
- Create and manage office administrative systems and services.
- Identify and implement best practices in office administration.
- Support new employee onboarding (workspace setup, organization charts, general admin support).
- Assist with inter‑office committees and project‑based tasks, including agendas, minutes, and document preparation.
- Support Employee Engagement initiatives, Employment Equity activities, and Recreation Association events.
- Oversee office operations, including room bookings, catering, visitor coordination, and workflow optimization.
- Monitor kitchen, meeting spaces,



and common areas; coordinate cleaning and re‑ordering of supplies.

Other Duties

This role may expand or shift based on organizational needs. Additional duties may be assigned to support evolving priorities.

Required Qualifications

- Minimum 2 years of relevant administrative or executive support experience.
- Strong knowledge of business office procedures and workflows.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Highly organized with exceptional attention to detail.
- Proven ability to manage competing priorities and work effectively under pressure.
- Strong interpersonal and relationship‑building skills.
- Demonstrated initiative and ability to anticipate needs.
- Effective problem‑solving skills.
- Experience with travel bookings, meeting coordination, expense reporting, and agenda preparation.

Familiarity with AI Tools

- Experience using AI tools to enhance productivity (e.g., document drafting, research summarization, scheduling optimization, presentation preparation, workflow automation).
- Comfort experimenting with technology solutions that improve efficiency and office processes.
- Ability to identify opportunities where AI tools can streamline tasks or support decision‑making.

Desired Qualifications

- Highly accountable and reliable.
- Flexible and adaptable to change.
- Skilled, friendly, and approachable.




- Enthusiastic, curious, and willing to learn.
- Comfortable contributing within and beyond standard job responsibilities.

Compensation and Benefits

The base salary range for this position in Ontario at the start of employment is expected to be between $53,000.00 and $71,000.00 per year. Total compensation may also include an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits.

- Comprehensive Health Benefits – health, dental, vision, and disability coverage.
- Defined Contribution Pension Plan with optional company‑matched retirement savings plans (RRSP/TFSA/EPSP).
- Employee Referral Program – referral bonuses.
- Educational Refund Plan – up to $5,250 USD per year.
- Professional Development – training, certifications, and growth opportunities.
- Wellness Programs – gym membership discounts and mental health support.
- Diverse, inclusive, and supportive workplace culture.
- Team‑building activities organized by the Social Committee.

Diversity and Inclusion

BWXT Nuclear Energy Canada Inc. embraces diversity of thought, values individuality, and provides equal opportunity in employment for all qualified employees and applicants without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability, or any other protected category under federal law. If you require accommodations or accessible information during the application or interview process, please advise us so appropriate arrangements can be made.

Job Segment

Administrative Assistant, Executive Assistant, Secretary, Document Control, Drafting, Administrative, Engineering

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📌 Executive Administrative Assistant (Peterborough)
🏢 BWXT
📍 Peterborough