Overview

Doane Grant Thornton is a large, growing professional services firm that values client service, community, and teamwork. We serve a national client base across Canada and support a large executive team across multiple locations.

Responsibilities

- Provide executive-level administrative support to the National Management Committee (NMC) and Senior Leadership Team (SLT), including calendar management, travel logistics, and meeting coordination.
- Coordinate and draft agendas, documents, and minutes for high-level executive meetings.
- Act as liaison between the COO, RMPs, partners, and other departments.
- Maintain a centralized database of meeting minutes and action items using the NMC decision tracker.
- Oversee complex calendar management and scheduling for NMC members, ensuring optimal use of time and alignment with strategic priorities.
- Manage travel arrangements, meals, social activities, and virtual technology for traveling executives.
- Support expense report management and assist with preparation of strategic reports and documentation.
- Contribute to planning and execution of the Annual Partners’ Meeting and annual Principal Panel process.
- Manage candidate scheduling, interview documentation, and logistics for the Principal Panel.

Qualifications

- Post‑secondary education; successful completion of a diploma or degree program.




- Minimum of 8 years experience as an executive assistant supporting multiple VP and above positions in a medium to large national or multi‑jurisdictional organization.
- Experience in program management and process‑driven environments.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Strong proficiency in confidential/sensitive matter handling, judgment, and communication skills.
- Excellent written and verbal communication in English; high attention to detail and proofreading ability.
- Proven ability to multi‑task, prioritize, and deliver high‑quality work in a demanding environment.
- Experience in professional services environment is an asset.

Perks

Profit sharing, flex days, RRSP contributions, firm‑wide holiday closure, wellness benefits, concierge‑style benefits, work‑from‑anywhere in Canada during summer for 4 weeks, and more.

EEO Statement

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity‑deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us and we will work with you to meet your accommodation needs.

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📌 Executive Administrator, National Management Committee [Temporary 12 Months] (Toronto)
🏢 Doane Grant Thornton
📍 Toronto