Opportunity

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients — from fabrication and modularization to new builds, turnarounds and maintenance. The Project Administrator reports to the Project Accounting Supervisor and is responsible for accurate time entry of site employees and day‑to‑day project accounting administrative support to enable projects to achieve their objectives.

What You'll Do

- Enter hourly payroll and check entries to ensure accuracy on a daily/weekly basis.
- Compile and review employee new hire packages to ensure accuracy and completeness before submitting to corporate payroll group.
- Support project personnel and employees in relation to day‑to‑day payroll.
- Work with union representatives and the respective union halls.
- Work closely with project accountants and finance members, corporate payroll, as well as personnel situated on project sites.
- Enter project allowances in accordance with union agreement or personnel documentation.
- Enter staff payroll in coordination with field personnel.
- Coordinate mobilization, camp assignments and travel including flights as required.
- Onboard hires into client systems.
- Upload project equipment hours.
- Create LEMS; gather backup documentation such as timesheets, accounts payable and invoices; direct entry into client systems.




- Monitor status of third‑party supplier invoices to ensure timely processing of costs.
- Prepare vendor invoicing for unionized and non‑unionized contractors.
- Compile monthly project reconciliations as required.
- Provide financial administrative support and other duties as required.
- Provide cross shift / vacation coverage.
- Provide training as needed.
- Ensure audit compliance and assist with audit gathering requirements.

What You Bring

- Experience with trade and CLAC collective agreements.
- Knowledge of payroll principles, practices, and provincial Employment Standards.
- Related post‑secondary education and professional payroll work experience within a construction environment.
- Demonstrated computer software proficiency with Microsoft Office applications and SAP software is an asset.
- Excellent organizational skills to handle multiple deadlines and tasks within a high‑pressure work environment.
- Excellent interpersonal and communication skills.
- Attention to detail and accuracy.
- Ability to handle sensitive and confidential information in a skilled manner.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.

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📌 Project Administrator (Sherwood Park)
🏢 Aecon Group
📍 Sherwood Park