Job Summary
We are seeking a highly organized and proactive Office Administrator / Operations Coordinator to oversee daily administrative functions and support operational efficiency. The ideal candidate will possess solid communication, organizational, and team management skills, with experience in office administration, bookkeeping, and vendor management. This role is essential in ensuring smooth office operations, managing staff, and maintaining effective communication across departments.
Responsibilities
Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette
Oversee administrative tasks such as filing, data entry, and maintaining organized records
Supervise office staff and coordinate team activities to ensure productivity and adherence to company policies
Handle human resources functions including onboarding, training & development, and employee record management
Manage payroll processing using QuickBooks or similar accounting software
Perform bookkeeping duties, including invoicing, expense tracking, and budget monitoring
Coordinate vendor relationships and manage procurement of office supplies and services
Maintain office supplies inventory and ensure equipment functionality
Support budgeting processes by tracking expenses and preparing reports for management
Facilitate effective communication between departments to streamline workflows
Skills
Proven supervising experience with solid team management abilities
Proficiency in QuickBooks and other accounting or bookkeeping software
Experience with front desk operations and multi-line phone systems
Knowledge of human resources processes including onboarding and training
Strong organizational skills with attention to detail in filing, record keeping, and scheduling
Excellent communication skills both verbal and written
Ability to manage vendor relationships effectively
Familiarity with office experience, clerical tasks, and administrative procedures
Capable of handling budgeting tasks and expense tracking
Skilled demeanor with good phone etiquette and customer service skills
This position offers an opportunity to contribute significantly to the efficiency of our organization while developing your professional skill set in a dynamic environment.