Job Overview

We are seeking a professional and organized Secretary/Receptionist to join our team. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess robust communication skills, proficiency in office software, and a friendly demeanor to create a welcoming workplace for clients and staff alike.

Duties
Greet visitors and clients with professionalism and courtesy at the front desk
Manage multi-line phone systems, handle incoming calls, and direct inquiries appropriately
Schedule appointments, coordinate meetings, and maintain calendars
Perform data entry tasks using Microsoft Office, Google Workspace, and other relevant software
Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
Assist with administrative tasks such as photocopying, faxing, and mailing correspondence
Support bookkeeping activities using QuickBooks or similar accounting software
Provide customer support by addressing inquiries promptly and efficiently




Proofread documents for accuracy and clarity before distribution
Handle front desk duties including checking in patients or clients in medical or dental office settings if applicable

Experience
Previous clerical or administrative experience preferred, especially in office settings or medical/dental offices
Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks is highly desirable
Experience with data entry, filing systems, and multi-line phone systems is advantageous
Strong organizational skills with the ability to prioritize tasks effectively
Excellent phone etiquette and customer service skills essential for creating a positive first impression
Ability to perform clerical duties such as proofreading, typing accurately, and managing schedules efficiently
Prior experience in medical or dental office settings is a plus but not required; training will be provided for specific roles such as dental receptionist or medical office assistant

Pay: $18.00-$24.00 per hour

Work Location: In person

📌 Secretary/receptionist Thunder Bay
🏢 New Move Transportation
📍 Thunder Bay