https://www.roomvu.com/

Location: Vancouver, BC (Downtown) — 4 days in office / 1 day WFH

Job Type: Full-Time

Compensation: $60,000 base + up to $30,000 bonus (performance-based)

Eligibility: Authorized to work in Canada

About Roomvu
Roomvu is a 7-year-old AI company with 90+ employees and over 400,000 users across North America. We build tools that automate content creation and video production at scale, and we run events, roadshows, and partner programs to support our rapid growth.

About the Role
This is a high-trust, high-ownership role focused on supporting the CEO and ensuring our Vancouver office operates smoothly. You’ll manage executive coordination, travel and event logistics, HR/payroll workflows, and day-to-day operational execution—while leveraging modern tools, including AI, to improve speed and efficiency.

What You’ll Own (Key Outcomes)

Maintain a well-organized CEO schedule: meetings coordinated, preparation completed, and follow-ups managed

Ensure events and roadshows run smoothly: travel booked, vendors coordinated, and logistics handled accurately

Support accurate and timely HR and payroll operations

Keep agreements and documentation organized: signatures collected, deadlines tracked, and processes completed on time

Deliver a smooth onboarding experience for new hires and ensure offboarding processes are handled professionally and compliantly

What You’ll Do

Manage the CEO’s calendar, meetings, stakeholder communications, and coordination





Coordinate travel and event logistics for team roadshows and partner events

Support HR and payroll workflows using QuickBooks Online and related tools

Manage onboarding and offboarding checklists and internal operational workflows

Track agreements, documentation, and signature processes end-to-end

Use AI tools to draft, summarize, organize, and improve operational efficiency while maintaining accuracy

Handle invoices, reimbursements, budget tracking, and basic operational reporting

Highly organized and execution-focused; you enjoy systems, checklists, and operational efficiency

A robust communicator who is professional, calm, and confident

Detail-oriented with strong numerical and organizational accuracy

Comfortable using technology and AI tools, and able to learn new systems quickly

Proactive, accountable, and able to work independently without micromanagement

Equipped with 1+ years of experience in business administration, office management, or coordination

Holding post-secondary education in a related field (North American education preferred)

What We Offer

Competitive base salary + uncapped commission

Health, dental, and wellness benefits

Hybrid work environment

Team events, offsites, and recognition programs

Be Part Of What’s Next
At Roomvu, you’ll be part of a team building the future of marketing in real estate. If you’re driven, competitive, and ready to close—we’d love to hear from you.

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📌 Executive Assistant / Office Manager - $60K(Base)-up to $30,000 Bonus (British Columbia)
🏢 ROOMVU
📍 British Columbia