Job Title: Administrative Assistant – Toronto Office

Company: Globeia Incorporated

About Globei

aGlobeia is a leading Identity Screening company headquartered in the Greater Toronto Area, Canada, with an additional office in San Francisco, USA, and operations expanding internationally. We provide a broad range of services including Fingerprinting, Criminal Background Checks, Employment Screening, Apostille, Authentication & Legalization Services

We are committed to delivering trusted, timely, and secure identity verification solutions to clients across North America. Our core values—transparency, authenticity, confidentiality, and exceptional customer service-drive everything we d

We are now seeking a detail-oriented and customer-focused Administrative Assistant to join our Toronto team and help keep our office running smoothly while providing outstanding service to our clien

ts. Key Responsibili

ties Front Desk Operations: Welcome visitors, answer incoming calls, and manage appointment schedul
ing. Client Assistance: Guide clients through Globeia's services, forms, and documentation requireme
nts. Document Management: Prepare, process, and maintain client records in both digital and physical form
ats. Administrative Support: Handle email correspondence,



draft letters, and assist management with day-to-day ta
sks. Coordination: Liaise with internal departments (operations, customer service, legal) to ensure smooth workfl
ows. Compliance & Confidentiality: Manage sensitive client information in line with Canadian privacy regulati
ons. Reporting: Prepare daily or weekly activity summaries for management rev

iew. Office Supplies & Vendor Coordination: Maintain stock levels and coordinate with vendors as nee

ded. What We're Lookin

g For1–3 years of experience as an Administrative Assistant, Office Coordinator, or Customer Service Representative (service-based or documentation-heavy industry prefer

red). Excellent communication skills (written and verbal) in English; additional languages are an a

sset. Robust organisational skills with the ability to manage multiple tasks and deadl

ines. Proficiency in Microsoft Office Suite, Google Workspace, and CRM sys

tems. Qualified, courteous, and client-focused appr

oach. High level of discretion and commitment to confidentia

lity. Knowledge of identity verification, background screening, or legal documentation processes is a
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📌 Administrative Assistant Toronto
🏢 Globeia
📍 Toronto