Coldbox is a trusted ICI Design Builder specializing in environmentally controlled facilities. Headquartered in Burlington, Ontario. What is the key to our growing success? It’s our commitment to building trusting relationships with our clients, vendors, and our own people. Our relentless pursuit of quality, innovation, and continuous improvement. It’s our willingness to dare to be great.

We are currently seeking an experienced ICI Commercial Construction Project Coordinator to join our Team. This is an office-based role (on-site) in our Burlington office.

Key Purpose
The Project Coordinator (PC) is an integral member of the project team, responsible for delivering construction projects of varying sizes and complexity. Under the direction of the Project Manager, the PC is responsible for directing, organizing, and controlling project activities, while providing the project team with the most accurate and up-to-date information.

Key Responsibilities and Duties

Create and maintain weekly tracking of baseline vs. actual construction schedules, anticipate schedule short-comings, and report to Project Manager

Create, issue, and track construction documentation real time on a proactive basis using the construction management software system

Prepare and maintain the trade list on a per project basis

Maintain purchase order documentation and update budget

Acquire product manuals, warranty letters, inspection reports, and certifications from sub-trades to create project close out packages

Issue certification documentation to client for training on use of systems and handover of project

Maintain all documents and logs, ensuring that all testing, inspection, and verification documents from the site are discussed with the Project Executive for distribution to the corresponding Designer/Engineer for review and approval

Take calls and set up responsive action for post-construction client support on warranty issues





Organize and ensure construction billing documentation is delivered to the Finance department accurately and on time

Ensure that all safety policies and procedures are being completed with the coordination of the HSE Manager

Ensure that the close out is completed within the required timeframe on all projects

Close out with the client and the city in order to close all applicable permits under AHJ and coordinate with the Project Manager and Project Engineer

Provide support and insight to the Project Manager and Site Superintendents

Key Knowledge and Skills

High levels of accuracy and precision

Ability to analyze and articulate in detail

Strong problem-solving skills

Ability to think strategically

Good understanding of drawings and specification interpretation

Excellent verbal and written communication

Excellent time management skills

Strong ability to multi-task

Strong organization skills

Good negotiating and persuasion skills

Strong ethics and professionalism

Excellent customer service skills

Education and Experience Requirements

Post Secondary diploma or bachelor’s degree

Minimum of 3 years experience within the ICI and commercial construction industry is required

Experience with Procore, CMIC, Microsoft Teams

Benefits

Market-competitive salary

Benefit Program / RRSP Matching

Discretionary Bonus Program

Highly collaborative work environment

Training and development opportunities

Coldbox is committed to maintaining and supporting a safe work environment for all employees, sub-contractors, suppliers, or clients and other site visitors. We offer a friendly, culturally diverse and energetic work environment, competitive compensation and benefits, social activities, team-building events, and career development opportunities.

We are an equal opportunity employer and welcome a diversity of applicants. CBB will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

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📌 Project Coordinator (Ontario)
🏢 Coldbox Builders
📍 Ontario