Overview
The Executive Administrator is an essential member of the executive team. In this role you’ll use your discretion, confidentiality, and good judgment to handle C‑Level matters and provide strategic administrative and project management support to the National Management Committee (NMC) and Senior Leadership Team (SLT). You will deliver seamless coordination of meetings, communications, and initiatives that drive organizational effectiveness and leadership alignment.

Responsibilities
Executive-Level Administrative Support (COO):

Manage the COO’s calendar and travel logistics, ensuring efficient scheduling and timely coordination.

Coordinate high‑level meetings and engagements.

Serve as liaison between the COO and RMPs/Partners/other departments, facilitating clear communication and timely follow‑through on initiatives.

Monitor and manage follow‑up actions to maintain momentum on strategic priorities.

Draft meeting agendas and manage the end‑to‑end lifecycle of meeting materials, including:
Maintaining a centralized database of meeting minutes and documents.

Tracking decisions and action items through the NMC decision tracker.

Coordinating follow‑up actions to ensure accountability and progress.

NMC & SLT Support, on an as needed basis:

Oversee complex calendar management and scheduling for NMC members, ensuring optimal use of time and alignment with strategic priorities.

Manage travel arrangements, including meals and social activities, book hotels and ground transportation for traveling executives,



and set up virtual technologies for guests participating via video conference. Experience with meeting portals is an asset.

Expense report management.

Organize and support key engagement initiatives.

Assist in preparing strategic reports and documentation.

Contribute to the planning and execution of the Annual Partners’ Meeting.

Contribute to project management of the annual panel process.

Principal Panel Coordination:

Ensure timely submission of business cases and candidate applications.

Plan travel and accommodation logistics for panel members and candidates.

Lead logistics and project management for the annual Principal Panel.

Collaborate with Managing Partners and the Director of People & Culture Experience to ensure a smooth and effective process.

Manage candidate scheduling and interview documentation.

Qualifications

Exceptional client service focus – dedicated to meeting expectations of C‑level executives with teamwork and collaboration.

Post‑secondary education, successful completion of diploma/degree program.

Minimum of 8 years in an executive assistant role(s),



supporting multiple VP and above positions in a medium to large national or multi‑jurisdictional organization.

Program management experience and process‑driven.

Advanced proficiency in MS Office Suite – Outlook, Word, Excel, PowerPoint, Teams.

Proven ability to multi‑task and prioritize with an eye to consistently producing high‑quality work in a demanding environment.

Creative problem‑solving skills and sound skilled judgment, especially regarding confidential/sensitive matters.

Strong business acumen with an ability to decipher priorities and make sound judgment calls.

Superior, proactive organizational and time/project management abilities.

Excellent verbal and written communication skills.

Strong attention to detail and proofreading abilities; excellent command of the English language (spelling, grammar and vocabulary).

Ability to work independently with minimal supervision and as part of a team; willingness to roll up your sleeves whenever needed.

Experience in a professional services environment considered an asset.

Benefits

Profit sharing.

Flex days.

RRSP contributions.

Firm‑wide holiday closure.

Wellness benefits.

Concierge‑like benefits.

Work from anywhere in Canada in the summer for 4 weeks.

Salary range: $75,000–$85,000 in Toronto (may differ by location).

Competitive compensation reflecting market data and individual contributions.

Four days per week in‑office model for team collaboration.

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📌 Executive Administrator, National Management Committee [Temporary 12 Months] (Ontario)
🏢 RPMGlobal
📍 Ontario