Who We Are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing skilled services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose‑driven and still want to remember what your favourite milkshake flavour is.

Office Location
Toronto, ON

Executive Administrator – National Management Committee (Temporary 12‑Month)
The Executive Administrator is an essential member of the executive team. In this role you’ll use your innate discretion, confidentiality, and good judgment to handle C‑Level matters. You’ll bring your commitment to exceptional client service to every interaction. As the successful candidate, you will provide strategic administrative and project management support to the National Management Committee (NMC) and Senior Leadership Team (SLT). You will deliver seamless coordination of meetings, communications, and initiatives that drive organizational effectiveness and leadership alignment. You’ll manage sensitive matters with a high level of confidentiality and discretion and your actions will directly impact the operations of the Firm across Canada.

Responsibilities

Manage the COO’s calendar and travel logistics, ensuring efficient scheduling and timely coordination.

Coordinate high‑level meetings and engagements.

Serve as a liaison between the COO and RMPs/Partners/other departments, facilitating clear communication and timely follow‑through on initiatives.

Monitor and manage follow‑up actions to maintain momentum on strategic priorities.





Draft meeting agendas and manage the end‑to‑end lifecycle of meeting materials, including maintaining a centralized database of meeting minutes and documents, tracking decisions and action items through the NMC decision tracker, and coordinating follow‑up actions to ensure accountability and progress.

Oversee complex calendar management and scheduling for NMC members, ensuring optimal use of time and alignment with strategic priorities.

Manage travel arrangements including meals, social activities, hotel and ground transportation for traveling executives, and set up virtual technologies for video conference participants.

Expense report management.

Organize and support key engagement initiatives.

Assist in preparing strategic reports and documentation.

Contribute to the planning and execution of the Annual Partners’ Meeting.

Contribute to project management of the annual panel process.

Principal Panel coordination: ensuring timely submission of business cases and candidate applications, planning travel and accommodation logistics for panel members and candidates, leading logistics and project management for the annual Principal Panel, collaborating with Managing Partners and the Director of People & Culture Experience, and managing candidate scheduling and interview documentation.

Qualifications

Exceptional client service focus; dedication to meeting expectations of C‑level executives.

Post‑secondary education, successful completion of a diploma/degree program.

Minimum of 8 years in an executive assistant role(s),



supporting multiple VP and above positions in a medium to large national or multi‑jurisdictional organization.

Program management experience and process‑driven mindset.

Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Proven ability to multi‑task and prioritize with consistent delivery of high‑quality work in demanding environments.

Creative problem‑solving skills and sound professional judgment, especially regarding confidential/sensitive matters.

Strong business acumen, ability to decipher priorities and make sound judgment calls.

Superior, proactive organizational and time/project management abilities.

Excellent verbal and written communication skills.

Strong attention to detail and proofreading abilities; excellent command of the English language.

Ability to work independently with minimal supervision and as part of a team; willingness to roll up sleeves when needed.

Experience in a professional services environment considered an asset.

Benefits
Profit sharing, flex days, RRSP contributions, firm‑wide holiday closure, wellness benefits, concierge‑like benefits, work from anywhere in Canada in the summer for 4 weeks, and more.

Compensation
Current salary range for this role is $75,000–$85,000 in Toronto. Salary may vary by location to reflect local market factors.

Work‑Location Policy
Teams are required to be in the office 4 days per week.

Equal Employment Opportunity
Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including the recruitment and hiring stages. We welcome applications from members of all equity‑deserving groups. If you require accommodation in the recruitment process, please contact [email protected].

Other
Think you’ve got what it takes to be an Executive Administrator? Read our colleagues’ stories at www.discoveryourpurple.ca.

#J-18808-Ljbffr

📌 Executive Administrator, National Management Committee [Temporary 12 Months] (Ontario)
🏢 McColl Turner
📍 Ontario