About Us
Maintain It is a full‑service facility maintenance company supporting restaurant, retail, and commercial businesses across a wide range of maintenance and operational needs. We provide proactive, reliable, and customized maintenance solutions designed to minimize disruptions, protect assets, and keep businesses operating at their full potential — delivering quality workmanship, strong communication, and dependable support our clients can rely on.

Position Overview
The Facilities Maintenance Specialist role is responsible for the full lifecycle of maintenance operations — from coordinating service requests and estimating to overseeing execution on‑site. This role goes beyond scheduling: you will own work orders, vendor coordination, preventative maintenance programs, and client relationships, ensuring seamless delivery, quality control, and operational efficiency across all service work. You will report to the Operations Manager and work closely with Maintain It and BUILD IT teams.

What You’ll Do

Own work orders and service projects end‑to‑end — intake, planning, estimating, scheduling, execution, and close‑out across multiple sites

Lead the estimating, quoting, and budgeting process; review scopes, RFQs, POs, invoices, and service documentation

Source, coordinate, and manage vendors and sub‑trades — aligned scopes, competitive pricing, quality delivery

Act as a key point of contact for clients with proactive updates and a strong service experience

Conduct site visits to verify progress, safety, and quality; perform post‑work inspections to minimize rework

Support invoicing, AR/AP coordination, and cost tracking; monitor timelines, risks, and performance metrics





Help standardize workflows, contribute to SOPs, and support adoption of systems and tools (e.g., Spectrum)

Who You Are

You have 3–5+ years of experience in facilities, maintenance, commercial construction, or service operations

You read and interpret blueprints and construction drawings with confidence

You have proven job‑estimating experience — you’ve owned quoting and budgeting for service or construction work

You bring commercial construction knowledge — trades, scopes, building systems, and site practices

You bring strong communication skills and are comfortable working directly with clients, vendors, and internal teams

You are hands‑on and solutions‑oriented — you anticipate problems, not just react to them

You are comfortable managing multiple work orders, vendors, and priorities simultaneously in a rapid‑paced environment

You are highly organized and detail‑oriented, with strong follow‑through

You are comfortable working both in‑office and on‐site, with flexibility for after‑hours coordination

You are legally entitled to work in Canada and able to work on‑site in Mississauga with travel to client sites

Nice to Have

Experience with Spectrum or similar tracking/ERP systems

Preventive‑maintenance program experience

AR/AP coordination and cost tracking

SOP development/process improvement

Compensation
$70,000–$80,000 per year.

Equal Opportunity Statement
Maintain It is an equal opportunity employer. We actively encourage applicants from all backgrounds, including those with disabilities. Accommodations will be provided upon request for candidates participating in all phases of the hiring process.

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📌 Facilities Maintenance Specialist (Ontario)
🏢 BUILD IT
📍 Ontario