Creative Assistant, Content

Location: Toronto, ON (Hybrid)

Duration: 6-Month Contract (Potential for Extension/Conversion)

About the Role

We're looking for an experienced Creative Assistant to support the Content team of a leading global entertainment company. This is an exciting prospect for someone who thrives in a fast-paced, creative environment and enjoys partnering with senior leaders to keep operations running seamlessly.

The ideal candidate is highly organized, proactive, adaptable, and able to manage multiple priorities while maintaining exceptional attention to detail. You'll play a key role in supporting executives, coordinating projects, and ensuring day-to-day operations run efficiently.

Key Responsibilities

- Provide executive support to 1–2 senior leaders, including managing complex calendars and scheduling meetings across multiple time zones.
- Coordinate domestic and international travel, prepare detailed itineraries, and process travel and expense reports.
- Track projects throughout the content development and production lifecycle using internal tools and databases.
- Manage incoming creative submissions, including pitch materials, scripts, and related documentation.




- Take detailed meeting notes and distribute action items and key updates to stakeholders.
- Create presentations, reports, and other documents using Google Workspace (Docs, Slides, Sheets).
- Support team meetings, off-sites, and special events.
- Collaborate with internal and external stakeholders while maintaining clear, professional communication.
- Handle confidential information with discretion and professionalism.

Qualifications

- 3+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator.
- Experience supporting executives in media, entertainment, film, television, or other creative industries is highly preferred.
- Exceptional organizational, multitasking, and time management skills.
- Strong written and verbal communication abilities.
- Proven ability to work independently in a fast-paced, deadline-driven environment.
- High level of professionalism, sound judgment, and discretion when handling confidential information.
- Proficiency with Google Workspace (Gmail, Google Calendar, Google Docs, Google Drive, Google Slides).
- Experience with project management or collaboration tools is an asset.
- French language proficiency is a plus.

📌 Executive Assistant – Content & Creative (Toronto)
🏢 BayOne Solutions
📍 Toronto