Legal Executive Assistant

When the people at the top need things to happen, you’ll be the person they turn to. Supporting a Partner and COO, you’ll sit right at the heart of the firm, trusted with the priorities, relationships and moving parts that keep everything on track; from high-level executive support and legal coordination through to the day-to-day operations that keep the firm running seamlessly. This is a role with visibility, trust and real influence. You’ll anticipate what’s needed, connect the dots, keep priorities moving and become an integral part of how the leadership team operates. Four days in the office, competitive salary and the opportunity to become a seriously significant part of a great firm.

Salary: Up to $90K

Key Responsibilities

Manage complex executive schedules, meetings, client commitments, travel, and logistics, proactively resolving conflicts and protecting time for strategic priorities

Serve as a key point of contact for clients, external counsel, service providers, and internal stakeholders, coordinating meetings, hospitality, and communications

Prepare and edit legal documents, correspondence, retainer agreements, and file materials; support docketing, billing, and document management

Coordinate expense reporting, reimbursements, pre-bills, invoices, cheque deposits, and client billing communications with accuracy and timeliness

Track Law Society requirements, CPD, filings,



and reporting deadlines while maintaining confidential compliance and credential records

Support marketing, business development, recruitment, website updates, client engagement, and firm communications

Coordinate firm operations, events, conferences, retreats, client programs, team activities, office logistics, and special projects

Provide discreet personal and executive support to a Partner, handling sensitive matters with professionalism and confidentiality

Qualifications

Post-secondary education in legal administration, business administration, or a related field

Minimum 5–10 years of progressive experience in an Executive Assistant and/or Legal Assistant capacity within a professional services or legal environment

Demonstrated experience supporting senior executives and/or partners, including calendar management, correspondence, and confidential matters

Strong understanding of litigation processes, legal documentation, and court procedures, with the ability to manage files and deadlines independently

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with legal technologies (e.g., document management systems, e-filing platforms)

Proven ability to manage competing priorities, exercise sound judgment, and maintain a high level of accuracy in a fast-paced environment

Exceptional written and verbal communication skills, with the ability to interact

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📌 Legal Executive Assistant Cartel Inc. (Ontario)
🏢 Cartel Agency
📍 Ontario