GFI Solutions is currently seeking a highly organized and motivated Administrative Coordinator to join our team in Grande Prairie. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both office administration and field operations.

You will play a key role in keeping our operations running smoothly by managing documentation, supporting safety and onboarding processes, coordinating supplies, and acting as a central point of communication across departments.

Key Responsibilities

Front Office & Administration

- Answer and direct incoming calls
- Greet visitors and maintain a qualified front office environment
- Manage incoming and outgoing documentation

Operations Support

- Scan and distribute field paperwork (tickets, inspections, safety documents, etc.)
- Assist with creating digital ticket packages and maintaining accurate records
- Support data entry into operational systems (training provided)
- Track operational logs and documentation

Safety & Onboarding

- Assist with onboarding new employees, including orientation support
- Help coordinate and set up employee safety training
- Ensure safety documentation is completed, organized, and submitted

Accounts Payable Support

- Scan and submit invoices to the accounting team




- Maintain organized records of financial documentation

Procurement & Inventory

- Order shop, office, and safety supplies
- Coordinate parts and tool orders for operations
- Track shipments and Bills of Lading (BOLs)
- Assist with general inventory and supply management
- Occasional local pickups of parts and materials

IT & General Support

- Provide basic technical support (email setup, troubleshooting, etc.)

What We’re Looking For

- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- High attention to detail and ability to manage paperwork efficiently
- Comfortable working in a fast-paced, team-oriented environment
- Proficiency in Microsoft Office (experience with operational systems is an asset)
- Previous administrative or operations experience is considered an asset

Why Join Us?

- Be part of a growing and dynamic operations team
- Opportunity to expand your skillset across multiple departments
- Supportive team environment with hands-on experience
- Competitive compensation based on experience
- Employee benefit package

Pay: $23.00-$25.00 per hour

Benefits:

- Dental care
- Extended health care
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Coordinator (Sexsmith)
🏢 GFI Solutions
📍 Sexsmith