About the Opportunity
Our client is seeking a highly organized and proactive Executive Administrative Associate to provide executive-level support within a dynamic, fast-paced professional services environment. This role serves as a trusted partner to senior leadership, ensuring seamless coordination of priorities, schedules, communications, and day-to-day operations.
The successful candidate will play a key role in keeping executives informed, prepared, and operating efficiently while acting as a professional liaison with internal teams, clients, and external stakeholders. This position requires exceptional judgment, discretion, business acumen, and the ability to anticipate needs in a high-performance environment.
Key Responsibilities
- Provide proactive executive support to senior leaders, managing complex calendars, scheduling, communications, and shifting priorities.- Handle highly confidential information with professionalism, discretion, and sound judgment.- Coordinate domestic and international travel, including itineraries, accommodations, and meeting logistics.- Manage executive expense reporting, ensuring accuracy, compliance, and timely processing while collaborating with Finance as needed.- Organize meetings by coordinating schedules, meeting rooms, virtual platforms, catering, presentation materials, and supporting documentation.- Prepare, edit, organize, and maintain business documents while ensuring accuracy and confidentiality.- Support the planning and execution of client meetings, corporate events, and internal initiatives by coordinating logistics and stakeholder communications.- Serve as a professional point of contact for executives, clients,



and external partners, delivering a high standard of service.- Identify opportunities to improve administrative processes, increase efficiency, and support operational excellence across the team.- Provide cross-functional administrative support and contribute to special projects, reporting, and other initiatives as required.
Core Competencies
- Exceptional organizational skills with the ability to manage multiple competing priorities in a quick-paced environment.- Strong attention to detail and commitment to delivering consistently accurate work.- Excellent written and verbal communication skills with a polished, professional approach.- Sound judgment, discretion, and the ability to handle sensitive information with complete confidentiality.- Resourceful, proactive, and solutions-oriented with strong follow-through and accountability.- Collaborative team player who builds positive relationships across all levels of an organization.
Qualifications
- Demonstrated experience supporting senior executives or leadership teams within a professional, corporate environment.- Proven ability to manage complex calendars, travel arrangements, meetings, and executive priorities with minimal direction.- Advanced proficiency with Microsoft Office, including Outlook, Excel, Teams, and SharePoint, along with expense management platforms.- Robust adaptability and the ability to thrive in a dynamic, rapidly changing environment.- Excellent interpersonal skills with a client-service mindset and a commitment to professionalism.- Valid Ontario Class G driver's licence and willingness to provide occasional off-site support when required.

📌 Executive Assistant (Toronto)
🏢 Robert Half
📍 Toronto