Administrative Coordinator
Reporting to the Director of Operations, the Administrative Coordinator plays a pivotal role in advancing North Forge’s mission by providing administrative, human resources, operational, and front-facing support across the organization. This position acts as a key point of contact for tenants, visitors, staff, and stakeholders while supporting executive coordination, office operations, and internal administrative functions.
This role is ideal for a highly organized, service-oriented, and proactive professional who thrives in a fast-paced, collaborative environment. The successful candidate will bring strong communication, problem-solving, and relationship-management skills while ensuring that the Innovation Hub operates smoothly and professionally.
The role balances front desk and tenant-facing responsibilities with executive and organizational administrative support, contributing to both daily operations and broader organizational initiatives.
Key Responsibilities
Office Administration & Tenant Support
- Serve as the primary front desk contact for tenants, visitors, founders, and guests.- Respond to general inquiries by phone, email, and through the [email protected] inbox.- Support office tenants and coworking members with office rentals, parking, access cards, and general building inquiries.- Coordinate boardroom bookings, mail distribution, office supplies, coffee supplies, and general office organization.- Maintain a welcoming, organized, and professional office environment.- Coordinate building-related requests and maintenance concerns with SmartPark and external vendors.- Support workplace safety initiatives, including Fire Warden responsibilities and emergency preparedness coordination.
Administrative & Executive Support
- Provide administrative support to the President & CEO, leadership team, and departments across North Forge.- Assist with calendar coordination, meetings, travel arrangements, agendas, presentations, and organizational correspondence.- Support internal meetings through scheduling, note-taking, follow-up, and action tracking.- Assist with project coordination, document organization, internal communications,



and day-to-day administrative activities.- Assist with organizational events, initiatives, and special projects as required.
Human Resources & Staff Onboarding
- Support onboarding for employees, contractors, mentors, and consultants, including workspace setup, system access, and onboarding coordination.- In coordination with the Director of Operations, maintain employee records, onboarding checklists, vacation tracking, and HR-related administrative files.- Lead employee engagement initiatives, including staff celebrations and team activities.- Assist with communicating organizational policies, procedures, and workplace standards.- Maintain confidentiality when handling employee and organizational information.
Technology, Data, & Systems Support
- Support the monthly corporate credit card reconciliation process by entering transaction data and following up on outstanding documentation.- Provide basic administrative technology support for staff, including Google Workspace, Microsoft 365, and VOIP phone system- Coordinate with external IT providers and vendors for troubleshooting and support.- Assist with employee account setup, software access, and cybersecurity coordination.
Relationship Management & Communication
- Maintain professional and service-oriented communication with staff, tenants, visitors, vendors, and external contacts.- Communicate professionally and effectively with internal and external stakeholders.- Exercise discretion and professionalism when handling confidential or sensitive information.
Qualifications / Requirements
- Three to five years of experience in an administrative, office coordination, or executive support role.- Demonstrated ability to coordinate multiple administrative functions across office operations, executive support, human resources,



and organizational systems.- Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.- Solid attention to detail and a high degree of accuracy in administrative and data entry tasks.- Excellent interpersonal, customer service, and relationship management skills.- Strong verbal and written communication skills.- Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.- Self-starter with the ability to work independently while collaborating effectively across departments.- Strong problem-solving skills with the ability to anticipate needs and take initiative.- Experience coordinating meetings, calendars, travel arrangements, and organizational events is an asset.- Experience with Microsoft 365, Google Workspace, Monday.Com, QuickBooks, or similar business systems is considered an asset.- Comfortable learning new technologies and supporting staff with basic administrative technology needs.- Ability to build positive relationships with tenants, founders, staff, vendors, and external stakeholders.- Commitment to continuous improvement of administrative processes and office operations.- Available to work flexible hours, including occasional evenings, early mornings, and weekends, as required.
Employment Details
- Comprehensive health and dental benefits package, including health and lifestyle spending accounts.- Free parking is included.- This position is not remote. The office is based at the North Forge Smartpark location (441-100 Innovation Drive) in Winnipeg, Manitoba.
Application
Want to stand out? Email your cover letter and resume to [email protected] instead of applying on LinkedIn! In the subject line, please include "Administrative Coordinator Job Posting."
Deadline for applications is: July 31, 2026
Equal Opportunity Employer
North Forge is an award-winning equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, where everyone is respected and appreciated for their unique contributions.

📌 Administrative Coordinator (Winnipeg)
🏢 North Forge
📍 Winnipeg