About PrescarePrescare Nursing & Healthcare Staffing Inc. is a growing healthcare services company providing home care, healthcare staffing, and support services. We are committed to delivering dependable, responsive, and compassionate service to clients, families, and healthcare partners.We are seeking a highly organized, reliable, and proactive Administrative Officer / Scheduling Coordinator to support our operations in Moncton. This is a high-responsibility administrative and coordination role for someone who can manage competing priorities, communicate confidently, and help ensure smooth day-to-day operations across multiple service lines.This position supports our homecare, staffing, and cleaning divisions, with a strong focus on client communication, intake coordination, administrative reporting, service operations, payroll/timesheet follow-up, and scheduling support.Position SummaryThe Administrative Officer / Scheduling Coordinator plays an important role in ensuring that administrative systems, client service coordination, and operational workflows run effectively. This role requires someone who is able to work independently, respond quickly to changing needs, and maintain professionalism in a fast-paced environment.The successful candidate will help coordinate internal processes, support staff and client communication, maintain administrative systems, and contribute to operational continuity across the organization.Key ResponsibilitiesAnswer incoming calls and respond to client and service inquiries professionally and efficientlySupport new client intake, administrative follow-up, and service coordinationAssist with homecare client coordination and schedulingHelp manage urgent staffing changes, service coverage issues, and schedule adjustmentsFollow up on staff timesheets, attendance records, scheduling records, and payroll-related administrative tasks using internal and client-facing systemsImplement, maintain, and improve administrative procedures and workflowsReview and evaluate internal administrative processes for efficiency and consistencyEstablish work priorities and ensure procedures are followed and deadlines are metCarry out day-to-day administrative activities of the organizationAssemble data and prepare periodic and special reports, correspondence, and internal documentationMaintain accurate records, data entry, and digital filing systemsSupport administrative coordination of service agreements, forms,



and internal documentationTrain and support staff on administrative processes and internal procedures, as neededOversee and coordinate office administrative proceduresHelp monitor administrative workflow and operational performanceResolve scheduling, staffing, and service-related issues in a timely and professional mannerPrepare reports and updates for senior managementSupport compliance with company policies, internal procedures, and administrative standardsCoordinate office workflow and administrative activities to help ensure operational deadlines and priorities are metParticipate in rotating after-hours and weekend administrative support, as requiredQualificationsRequiredDiploma or certificate (1–2 years) in one of the following, or a related field:Office AdministrationBusiness AdministrationMedical Office AdministrationHealth Services Administration2 to 3 years of relevant experience in:administration,office coordination,scheduling,healthcare support,client service operations,or a similar fast-paced service environmentStrong written and verbal communication skills in EnglishStrong organizational skills, time management, and attention to detailAbility to work independently and as part of a teamComfortable handling confidential, sensitive, and time-sensitive informationProficiency in General Administration, including managing schedules, maintaining records, and overseeing office operationsStrong Communication and Customer Service skills to interact with clients, staff, and stakeholders effectivelyExperience in Administrative Assistance with the ability to support daily clerical and organizational tasksExceptional organization skills to prioritize tasks, multitask effectively, and ensure seamless workflow with minimal supervision.Proficiency in relevant office software and tools (e.G., Microsoft Office Suite)Problem-solving skills and the ability to resolve scheduling conflicts promptlyPrevious experience in the healthcare or staffing industry is an assetPreferredExperience in healthcare, home care, staffing, or service coordinationExperience supporting scheduling, payroll follow-up, client intake,



or service operationsPreferred Technical ExperienceExperience using one or more of the following:When I WorkShiftCareKronos / UKGMicrosoft Office SuiteGoogle Drive / Google WorkspaceAdditional AssetsFirst Aid Certificate (asset)Work SettingPrivate Sector onlyOn-site onlyBe completed at the physical location. There is no option to work remotely.Work Workplace & ExpectationsThis role requires someone who can work effectively in a high-responsibility service environment.Work ConditionsFast-paced environmentWork under pressureTight deadlinesLarge workloadHigh attention to detailAbility to work independentlyAbility to adapt quickly to changing service needsWho We're Looking ForThe ideal candidate is:Calm under pressureA strong and assertive communicatorHighly reliable and organizedAble to take initiative without being micromanagedComfortable managing difficult staffing or service situationsEmotionally mature, professional, and solution-focusedAdaptable, accountable, and able to multitask effectivelyA strong team player with integrity and professionalismSchedule & AvailabilityThis is an on-site position based in Moncton, NB.Typical ScheduleMonday to FridayRotating weekendsOccasional evening availabilityAfter-hours on-call administrative support approximately twice per month, as neededAdditional RequirementsCriminal record check requiredMust be bondableReliable transportation requiredWhat We OfferCompetitive hourly pay of $30.00–$32.00 per hourFull-time, permanent employmentHealth, dental, and vision benefitsFree parking availableOn-site amenitiesOpportunity to grow within a dynamic healthcare services companyMeaningful work that supports clients, families, and frontline staff in the communityEquity & EligibilityPrescare Nursing & Healthcare Staffing Inc. is committed to inclusive hiring and welcomes applications from qualified candidates of all backgrounds.This employer promotes equal employment opportunities for all job applicants, including those self-identifying as members of equity-deserving groups.Who Can ApplyYou can apply if you are:a Canadian citizena permanent resident of Canadaa temporary resident of Canada with a valid work permitDo not apply if you are not authorized to work in Canada.How to ApplyPlease submit:Your resumeA short cover letterResponses to the screening questions included in the applicationWe thank all applicants for their interest. Only those selected for an interview will be contacted.

📌 Administrative Officer / Scheduling Coordinator (Bateston)
🏢 Prescare Nursing and Healthcare Staffing
📍 Bateston