We are seeking a highly organized and detail oriented Administrative Assistant/Bookkeeper to join our fast growing Company. The ideal candidate will be primarily responsible for assisting with admin tasks to support our Project and Accounting teams. This is a hybrid role which will require strong computer (Microsoft 365) and English communication skills. This position requires a proactive individual with strong organizational skills, high level communication and the ability to multitask. This is an entry level position and a great opportunity for someone willing to grow with company. Starting as a Temporary full-time position but could lead to Permanent for the right person.
RESPONSIBILITIES
- Perform data entry and maintain accurate records using Microsoft Office 365, and QuickBooks Desktop (converting to Sage in the future)
- Maintain digital and physical accounting and project filing systems, document proofreading, and general administrative tasks to support office efficiency
- Works with Operations to purchase required materials for jobs and creates purchase orders when required.
- Support bookkeeping activities and basic financial recordkeeping as needed
- Handle administrative correspondence and prepare reports or letters as required
- Code and file material according to the procedures
- Assists with special projects and other duties as assigned by Managers
EXPERIENCE
- Proven clerical or administrative experience in a busy office setting
- 1 year experience required with Microsoft 365 (Word, Excel, Outlook)
- Knowledge of Canadian bookkeeping/basic accounting practices
- 1 year experience required in QuickBooks Desktop Premier
- Experience with data entry, filing systems, and document proofreading
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong math/accounting skills, keyboarding and proficient data entry skills
REQUIREMENTS
- High school diploma or equivalent required
- Strong attention to detail and ability to problem solve
- Quick learner
- Ability to communicate effectively – both verbal and written
- Language: Proficient English required
- Positive, respectful, friendly, team player, goal oriented
- Friendly open office
Pay: $20.00-$22.00 per hour
Advantages:
- Casual dress
- On-site parking
Education:
- Secondary School (required)
Experience:
- Microsoft 365: 1 year (required)
- QuickBooks Desktop: 1 year (required)