Office Coordinator – Express Employment Professionals

Calgary, AB | Full-Time | On-Site

We’re looking for a highly organized and people-focused Office Coordinator to join our Calgary Express Employment Professionals team. This role is the heart of our office — ensuring a professional first impression, supporting smooth daily operations, and assisting with recruitment and administration.

What You’ll Do

Front Office & Client Experience

- Greet visitors, answer phones, emails, and texts, and ensure a professional, welcoming environment.
- Provide timely responses and direct inquiries appropriately.
- Maintain accurate records of all calls and interactions.

Applicant & Recruitment Support

- Coordinate applicant flow: schedule interviews, orientations, and assessments.
- Enter and manage applicant information in our system with accuracy.
- Post and monitor job ads, make 25+ weekly outbound calls, and assist with job fairs and recruitment events.

Administration & Office Support

- Assist with payroll and timecard collection.
- Prepare employment letters, Records of Employment, and compliance documents.
- Help with invoicing, accounts receivable follow-up, and basic reporting.
- Maintain office supplies, promotional materials, and overall organization.

Marketing Support





- Support email and social media initiatives.
- Contribute to office branding and promotional activities.

What We’re Looking For

- Experience: 3–5+ years in office coordination, administration, or customer service (staffing industry experience is an asset).
- Skills: Strong multitasking, organization, and data-entry accuracy in a high-volume environment.
- Tech: Proficiency in MS Office Suite and comfort with online systems.
- Communication: Excellent interpersonal skills with the ability to build rapport with clients and candidates.
- Mindset: Professional, adaptable, and able to thrive in a fast-paced team environment.
- Other: Valid driver’s license and reliable transportation (occasional travel required).

Why Join Express?

- A dynamic role where you’ll gain exposure to recruiting, payroll, and client service.
- Be part of a supportive, qualified team that values growth and development.
- Competitive pay and opportunities for advancement in the staffing industry.

If you enjoy being the go-to person who keeps the office running smoothly while connecting with people every day, we’d love to meet you. Apply today to join our Calgary Express team!

📌 Office Coordinator (Calgary)
🏢 Express Employment Professionals
📍 Calgary