Job Overview

Reporting to the COO, the Administrator provides administrative support to the COO and CFO, preparing and coordinating Board and Committee materials, developing agendas, recording and distributing minutes, managing travel logistics and expense reporting, and supporting peak‑period administrative needs.

Key Responsibilities

- Assist with the preparation of meeting materials, including developing agendas and coordinating the collection and distribution of supporting documents, presentations, and meeting minutes
- Support the preparation of Board and Committee materials under the direction of the COO and CFO
- Proofread and format documents
- Organize and maintain files, records, and documentation in an efficient manner
- Coordinate and arrange travel logistics, including bookings and itinerary management
- Prepare and submit monthly expense reports for the COO and CFO
- Plan, coordinate, and execute team events for various departments within the COO Office
- Provide general administrative support during peak periods such as member billing period
- Provide reception coverage when needed
- Support ad‑hoc tasks and special projects as assigned

Qualifications

- Minimum 2 years of experience in office administration and customer service
- Excellent verbal and written communication skills




- Proficiency working with Microsoft Office software, including Word, Excel, Outlook, and Teams
- Proven ability to provide excellent customer service and maintain a high level of professionalism in all interactions
- Post‑secondary education an asset
- Understanding of Accounts Payable and Accounts Receivable processing an asset
- Experience with ERP software an asset
- Values & Ethics; Teamwork & Adaptability; Organizational Awareness; Communication; Attention to Detail; Planning & Organizing; Problem Solving; Service Orientation

Working Specifications

- Fast‑paced work environment
- Some travel may be required
- Occasional work outside of regular working hours may be required
- This position is located in Calgary

Equal Employment Prospect Statement

In its commitment to an equitable, diverse, and inclusive workforce, CPA Alberta welcomes applications from all qualified persons. We encourage members of equity groups (women, Black, Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2S+) and all those who may contribute to the further diversification of the organization to apply. Please notify us if you require accommodation at any time during the recruitment process.

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📌 Administrator, COO Office (Calgary)
🏢 CPA Calgary Chapter
📍 Calgary