We are accepting applications for an Administrative Assistant at The Centre for located in Okotoks, Alberta. This full-time position is 37.50 hours per week (on average), it runs year-round with applicable vacation entitlement.

Key responsibilities include:

- Respond to family inquiries regarding The Centre for (CFL) programs , registrations, course selections, Home Education Program Plans, resources, events, reimbursements, and available supports.
- Process new and returning student registrations using SchoolEngage, PowerSchool, and FileMaker, including reviewing documentation and troubleshooting registration issues.
- Review Home Education Program Plans and family reimbursement claims to ensure accuracy and compliance with Alberta Education requirements and divisional procedures.
- Support Provincial Achievement Test registration, scheduling, supervision arrangements, exam preparation, and communication with families.
- Maintain student files, records, course information, and educational resource inventory, including textbook distribution and returns.
- Provide reception and general office support, including cumulative educational record requests, purchasing, BMO reconciliations, meeting room bookings, schedules, travel arrangements, reservations, and vehicle maintenance records.
- Assist with open houses, promotional events, awards, recognition initiatives, and other CFL activities.




- Perform additional administrative duties as required to support evolving program and divisional priorities.

Qualifications and Skills

- Certificate or diploma in Business Administration, Communications, Education Support, or a related field; an equivalent combination of education and experience may be considered.
- Previous experience in office administration is required.
- Experience supporting families, students, or administrative processes within an educational setting is considered an asset.
- Strong organizational, communication, interpersonal, and customer service skills.
- Proficiency with Microsoft Office and the ability to learn recent administrative and student information systems.
- Familiarity with social media and digital communication platforms, including Facebook, Instagram, X (formerly Twitter), Canva, Smore, and other related platforms, is considered an asset.

As a publicly funded Catholic School District, our schools and job locations are infused with the Catholic Faith. The successful candidate will demonstrate a respectful and sympathetic sensitivity to the Catholic beliefs and practices of the students and staff.

The School Division expresses appreciation to all those who apply. Only candidates selected for an interview will be contacted.

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📌 Administrative Assistant (Okotoks)
🏢 St. Clement's School
📍 Okotoks