Job Description

As the HR Associate – Health, Safety & Leave Programs, you will play a key role in coordinating and supporting core people programs across Fleetway.

Mid‑Level Role

This role requires 2–5 years of experience in health & safety or HR operations (leave, accommodations, HR coordination). You will bring a strong foundation in coordination, compliance, and working within structured processes.

What This Role Is (and Is Not)

- Hands‑on coordination focused on tracking, documentation, and follow‑through.
- Not a senior safety advisor or standalone HR Business Partner.
- Work closely with experienced HR professionals who provide direction and support.

Responsibilities

What You Will Do

- Occupational Health & Safety (OHS)
- Coordinate JOHSC activities, documentation, and reporting.
- Support inspections, workplace assessments, and follow‑ups.
- Track OHS metrics, training completion, and compliance requirements.
- Assist with workers’ compensation administration and reporting.

- Leave Management & Return to Work

- Coordinate employee leave processes (disability, EI, unpaid leave).
- Support return‑to‑work planning with HRBPs and Disability Case Manager.
- Help facilitate workplace accommodations and ergonomic assessments.
- Act as a coordination point between employees, leaders, and external providers.

- Employee Experience & Operations

- Coordinate training tracking and employee initiatives.
- Maintain accurate data, reporting, and program tracking.
- Support purchasing and administrative processes related to HR programs.




- Promote and administer the employee recognition platform.

- What Success Looks Like (First 6–12 Months)

- Own tracking and coordination of JOHSC and safety documentation.
- Support active employee leave files with accuracy and professionalism.
- Serve as a reliable point of contact for maintaining HR and safety tracking.
- Build strong working relationships and ensure processes are followed consistently.

Qualifications

You are organized, proactive, and comfortable balancing process, people, and judgment.

- Solid coordination and organizational skills with attention to detail.
- Ability to manage sensitive situations with professionalism and discretion.
- Confidence to follow up and ensure processes are adhered to.
- Strong communication and relationship‑building skills.

- Diploma or degree in Human Resources, Occupational Health & Safety, Business, or related field.
- 2–5 years of experience, with:
- Experience in at least one core area (OHS coordination, leave/disability, workers’ compensation, or accommodations), and
- Exposure to one or more of the others.

- If experience is stronger in one area, bring relevant education and a demonstrated ability to learn quickly.
- Strong Excel and HRIS experience.




- Experience coordinating processes across multiple stakeholders is an asset.

About The Team

We are a small, growing HR team that works closely together and supports all areas of the business. We operate in a fast‑paced environment where priorities shift and adaptability is key.

EEO Statement

We're committed to Diversity, Equity and Inclusion. Fleetway welcomes applications from all qualified individuals, including those from under‑represented groups, and strives to create an setting where everyone feels respected, supported, and empowered to thrive. If you require accommodations during the recruitment process, please let us know—we're happy to help. All successful applicants must meet the Canadian Controlled Goods Program (CGP) and Canadian Government Security Clearance requirements.

What We Offer

- Growth and development opportunities as new departments and roles are added.
- Direct support for training and development plans, including support toward professional certifications, memberships, or designations.
- Flexible work hours (with core hours).
- Mental Health first aid trained staff in all offices.
- A flexible medical, dental, and vision plan with an enhanced focus on mental health and wellness.
- Company‑matching RRSP program.
- 15‑week maternity leave top‑up program.
- Employee & Family Assistance Program.
- Annual health & wellness reimbursements.
- Business casual work environment with casual Fridays.
- A company jacket that enhances the employee experience (optional).

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📌 HR Associate - Health, Safety, & Leave Programs (Dartmouth)
🏢 Fleetway
📍 Dartmouth