Reporting & Payroll Support Coordinator (Contract)

Job Category : ACCOUNTING

Requisition Number : REPOR

Locations: North Bay, ON P1B8G2, CAN

Description

What is Voyageur Aviation Corp.?

At Voyageur Aviation Corp., we deliver innovative solutions to customers with unique aviation requirements. We are an integrated provider of specialized aviation services, including advanced engineering and maintenance capabilities, part sales and logistics management, aircraft leasing, and contract flying operations both internationally and domestically supporting humanitarian missions, cargo, and workforce movements to remote communities. Our headquarters are in North Bay, Ontario, and we are a wholly owned subsidiary of Chorus Aviation Inc.

What we offer

- We are engaged in distinctive projects with diverse destinations and clients.
- Growth opportunities in a culture of continuous learning.
- Comprehensive benefits program including extended health care, out-of-country insurance, life insurance, retirement pension plan, employee and family assistance plan, and participation in the Employee Share Ownership Plan (TSX: CHR).

Role Overview

The Reporting & Payroll Support Coordinator provides specialized reporting, UKG Workforce Management administration, compliance reporting and overall administrative support. The position serves as the subject matter expert and primary administrator for Workforce Management and provides backup support to the Senior Payroll Specialist with payroll processing as required, ensuring appropriate segregation of duties and internal controls.

Responsibilities

- Develop and administer Payroll reports monthly
- Develop and administer metric reporting for Human Resources monthly, quarterly and annually
- Develop and administer Procurement reports for internal stakeholders
- Develop and administer ITB reports as needed
- Assist with preparation of compliance governance reports for the executive and applicable management teams regarding compliance status, emerging risks, and legal or regulatory changes
- Assist with the preparation of detailed compliance reports for federal agencies and internal stakeholders
- Compile employee data, prepare and submit annual narrative report, and develop initiatives related to Employment Equity program
- Compile data,



prepare and submit annual workplace and harassment reports in accordance with Federal compliance requirements
- Compile data, prepare and submit quarterly labour statistic reports in accordance with Federal compliance
- Ad hoc reports as required

Administration

- UKG Training Module support for implementation and SME administration
- Serve as the primary administrator and subject matter expert for UKG Workforce Management (WFM)
- Maintain WFM system configurations including pay rules, schedules, accruals, attendance programs, workflows and related system functionality
- Troubleshoot WFM issues and provide support to managers and employees
- Coordinate WFM testing, upgrades, implementations and enhancements
- Monitor WFM processes and recommend improvements to optimize efficiency, accuracy and compliance
- Maintain appropriate segregation of duties between WFM administration, employee data maintenance and payroll processing activities
- Collaborate with accounting and procurement to ensure accurate categorization of ITB policy-related expenses
- Coordinate with payroll to verify that payments related to ITB workforce commitments (e.g., salaries for project-specific roles) are timely and accurate
- Reconcile expenditures with accounting, procurement and payroll to maintain alignment with ITB policy requirements
- Administer logbook program, tracking and follow up for technicians working towards licensing
- In collaboration with Human Resources, develop and administer a three-year new employee onboarding program
- Ensure timely and accurate data migration of key documents between systems
- Create and update Human Resources documentation including presentations, policies, procedures, forms, etc.
- Develop subject matter expertise on internal systems such as UKG, WINAIR, Business Central, etc.
- Develop and implement processes including documentation and training for all key systems (UKG, WINAIR, Business Central) and other systems as needed while ensuring compliance with internal and external control requirements
- Special Projects as assigned

Payroll Processing





- Provide payroll processing support as required while maintaining appropriate segregation of duties between payroll and WFM administration
- Act as backup for full cycle payroll processing during absences of the Sr. Payroll Specialist
- Ensure accurate and timely calculations for wages, overtime, special payments, source deductions and payroll, in compliance with federal statutes
- In collaboration with the Sr. Payroll Specialist, administer financial aspects of payroll issues (EHT, WSIB, all Benefit Programs, CRA Source, etc.)
- Identify issues and develop corrective action plans as they relate to payroll processing
- In collaboration with the Sr. Payroll Specialist, import payfiles, post and create journal entries
- Assist with year-end activities such as preparing tax slips/returns and ensuring accuracy and timeliness
- Keep current on new regulatory requirements relating to labour and payroll

Your Distinctive Ingredients for Success

- High school diploma required
- Post-secondary education in Business or a related field preferred
- Payroll Compliance Professional (PCP) designation preferred
- Minimum of 5 years of relevant experience
- Demonstrated experience with UKG required
- Strong proficiency in payroll/accounting systems and advanced Excel skills
- Strong analytical and problem-solving abilities
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities and meet deadlines in a quick-paced environment
- Ability to maintain confidentiality and exercise sound judgment
- Reliable, self-motivated, and detail-oriented

You must be legally eligible to work for a Canadian company and provide a clear Criminal Background Check.

You belong here!

Voyageur Aviation Corp. is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. If you require accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs.

Location & Other Key Details

- Hybrid Workforce Model
- Hours: 40-hour work week, Monday to Friday
- Competitive compensation, pension contributions, and benefits
- Contract length approximately 20 months
- Starts at $65,000/annum, with compensation commensurate with experience

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📌 Reporting & Payroll Support Coordinator (Remote, Contract) (North Bay)
🏢 Voyageur Aviation
📍 North Bay