Administrative Assistant, Placement – Faculty of EducationReporting to the Placement Manager in the Faculty of Education, the Administrative Assistant, Placement provides administrative support with records, data collection, customer service, correspondence, publications and events related to placements leading to OCT certification.Post End Date: July 29, 2026 at 11:59 PMResponsibilitiesAct as first point of contact for faculty, instructors, practicum advisors, students and external contacts for placement related matters within the Faculty of Education.Provide administrative support to the Placement Manager.Revise various documents (associate teacher handbook, letters, forms, annual handbook/guidelines, evaluations, selection forms, etc.).Prepare and distribute packages to Associate Teachers and retain copies for office records for each teaching practicum block.Create, maintain and track spreadsheets of placement details (placement lists, student lists, placement locations, names of students working as teachers to meet practicum requirements, cohort groups, practicum advisors, alternative placements, etc.).Prepare and distribute cohort lists to practicum advisors in the Teacher Education program.Distribute and track the completion of health & safety forms for Brock and the school board.Prepare, distribute and track related insurance letters to school superintendents,



ensuring all authorizations are received.Prepare practicum course fee templates for submission and retain signed copies for the practicum office files.Provide support with the Associate Teacher payment process.Support the Placement Manager with the assignment of teacher education students to campuses and designated cohort groups.Serve as contact person for students who wish to change their cohort or campus placement and for applicants to the Teacher Education Program with questions about practice teaching areas.Key Skills and ExperiencePost‑secondary courses including computer applications, office administration, or related courses or equivalent combination of education and experience.Two years of experience in an administrative support role.Strong computer competency including Microsoft Office, Excel, Workday, OneDrive, SharePoint, Teams, Brock DB, Brightspace and social media.Excellent writing, grammar and proofreading skills.Demonstrated ability to maintain accurate records, including financial record keeping.Understanding of FIPPA with respect to access to confidential information.Solid written, verbal and interpersonal communication skills.Ability to interact with a variety of partners, both internal and external.Ability to work independently in a supportive and collaborative environment.Ability to establish priorities, organize own work and work with minimal supervision.Ability to work in a fast paced,



demanding work environment.Preferred or Asset SkillsUnderstanding of the Teacher Education Program.Experience working in a school board, university and/or post‑secondary institution.Salary and Benefit InformationJob Grade H, Salary Scale ($46,099 - $63,950). This position includes full comprehensive benefits including tuition waiver. Employee is included in the Ontario Secondary School Teachers Federation (OSSTF) Union. Salary is determined by the OSSTF Collective agreement. New members shall be placed on the salary grid at the entry level. Brock University’s policy gives first consideration to qualified internal OSSTF applicants. Flexible work arrangements are available where possible as outlined in the Flexible Work Arrangement Policy. All employees are required to work on campus as needed. The position offers a competitive salary and comprehensive benefits, including tuition waiver.Equal Opportunity and DiversityBrock University is committed to a respectful and equitable workplace. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups. The university recognizes intersectionality and the interconnected identities, histories, and experiences of these groups. We provide inclusive and barrier‑free recruitment and accommodate the needs of applicants throughout all recruitment stages.#J-18808-Ljbffr

📌 Administrative Assistant, Faculty Of Social Sciences (Thorold)
🏢 Brock University
📍 Thorold