We are seeking a dynamic and detail-oriented Office Assistant to join our administrative team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and visitors alike. As an Office Assistant, you will be the friendly face at the front desk, managing a variety of clerical and administrative tasks with enthusiasm and professionalism.
Your organizational skills and proactive attitude will help foster an effective, welcoming setting where teamwork and productivity thrive.
Duties
Greet customers in person and on the phone with a positive attitude, providing excellent customer service and phone etiquette
Perform data entry tasks using Microsoft Office and QuickBooks to maintain accurate records
Handle filing, document organization, and record keeping to ensure easy retrieval of information
Support bookkeeping activities including invoicing, billing, and basic financial record management
Provide general administrative support for various departments, including medical or dental offices if applicable
Qualifications
Proven experience in office administration or clerical roles with robust organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
Experience with QuickBooks or similar accounting software is highly desirable
Prior customer service experience demonstrating professionalism and effective communication skills
Knowledge of basic bookkeeping procedures