We are seeking a Medical Office Administrator (MOA) to support our clinical teams by handling administrative, scheduling, coordination, and operational tasks. This role works closely with nurses and physicians to ensure smooth clinic operations and excellent patient experience.

This position focuses on execution and coordination and does not involve clinical assessment or medical decision-making.

Key Responsibilities
Answer patient phone calls and emails related to non-clinical inquiries
Book and coordinate patient appointments and follow-ups
Track lab results, and imaging reports
Communicate with laboratories and external providers as needed
Prepare documentation for insurance and third-party requests
Support billing and invoicing processes
Update charts with administrative information
Order medical supplies and assist with clinic inventory
Stock and maintain clinic rooms and common areas
Support front desk operations and team coverage when needed

Qualifications
Medical Office Administration diploma or equivalent experience
Experience in a healthcare or clinic setting




Robust organizational and communication skills
Comfortable working with EMRs and scheduling systems
High attention to detail and ability to follow defined workflows

What We Offer
Supportive, team-based clinical setting
Opportunity to work closely with healthcare professionals
Structured workflows and explicit scope of responsibility

Benefits:
Casual dress
Dental care
Disability insurance
Extended health care
Life insurance

Schedule:
8 hour shift
Day shift
Monday to Friday

This is for an open vacancy. La Vie Health does not use AI in our recruiting and hiring processes.

Job Type: Full-time

Pay: $22.00 per hour

Benefits
Dental care
Extended health care
Life insurance
RRSP match

Ability to commute/relocate:
Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):
Are you willing to commit to an onsite role, 5 days a week?

Work Location: In person

📌 Medical Office Administrator Ottawa
🏢 La Vie Executive Health Center
📍 Ottawa