Job Summary

Join our agile medical cosmetic clinic as a dedicated Administrative Coordinator! In this vital role, you will be the welcoming face of our clinic, ensuring smooth daily operations and exceptional patient experiences. Your energetic approach and attention to detail will help coordinate appointments, manage patient records, and support clinical staff—all while maintaining a lively, positive environment.

This paid position offers an exciting opportunity to be part of a thriving healthcare setting focused on aesthetic excellence and outstanding service.

Duties
Greet patients warmly and handle all front desk responsibilities with enthusiasm and professionalism
Manage multi-line phone systems to schedule appointments, answer inquiries, and direct calls efficiently
Maintain accurate electronic medical records using Epic software, ensuring confidentiality and compliance
Coordinate patient check-ins and check-outs, verifying insurance details and updating personal information
Assist with administrative tasks such as billing, appointment reminders, and processing payments
Support clinical staff by preparing patient files and ensuring all documentation is complete and organized
Handle correspondence via email or phone,



providing transparent information about procedures and clinic policies

Skills
Proficiency with Epic electronic health record systems or similar medical software platforms
Strong knowledge of medical terminology relevant to cosmetic procedures and treatments
Experience with Dentrix or other dental/medical office management software is a plus
Previous experience as a dental receptionist or in a busy medical office environment preferred
Excellent communication skills for engaging with patients, staff, and vendors across multiple channels
Ability to manage multi-line phone systems efficiently while maintaining a friendly demeanor
Solid administrative experience in healthcare settings, including appointment scheduling and record keeping

This role is perfect for motivated individuals eager to contribute to a vibrant healthcare team. If you thrive in quick-paced environments, excel at multitasking, and are passionate about providing outstanding patient service, we want to hear from you! Pay: $18.30-$28.49 per hour

Benefits
Municipal pension plan
On-site parking

Language:
filipino (preferred)

Work Location: In person

📌 Medical Cosmetic Clinic Admin Toronto
🏢 premium markham clinic
📍 Toronto