Job Summary

We are seeking a qualified and organized Legal Receptionist to join our legal team. This role is vital in providing exceptional administrative support, managing front desk operations, and ensuring smooth communication within the firm. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and a solid understanding of legal procedures and terminology.

This position offers an opportunity to work in a energetic legal workplace, supporting attorneys and clients alike.

Duties
Greet clients and visitors with professionalism and courtesy, managing front desk operations efficiently
Answer and direct phone calls using proper phone etiquette, taking detailed messages as needed
Manage incoming and outgoing correspondence, including emails, faxes, and postal mail
Perform data entry and maintain accurate filing systems using iManage or similar document management software
Assist with legal research using LexisNexis to support case preparation
Proofread legal documents for accuracy and clarity before submission
Support attorneys with legal drafting, proofreading, and editing of documents
Organize and maintain client files, ensuring confidentiality and compliance with firm policies
Schedule appointments, meetings,



and court dates while coordinating with clients and staff
Conduct basic project management tasks related to case deadlines or administrative projects
Support clerical tasks such as photocopying, scanning, filing, and maintaining office supplies

Experience
Prior administrative experience in a legal setting is preferred but not required; strong clerical experience is acceptable
Demonstrated organizational skills with the ability to multitask effectively in a fast-paced environment
Excellent writing skills for drafting correspondence and legal documents
Solid proofreading skills to ensure accuracy of legal materials
Knowledge of legal procedures including filing requirements and court processes is beneficial
Exceptional phone etiquette combined with qualified communication skills

This position is ideal for a detail-oriented individual eager to grow within a reputable legal firm while providing essential support to attorneys and clients. Must possess a valid driver’s license and have access to a personal vehicle. Fluency in English and Punjabi to serve a diverse client base is required. Job Type: Full-time

Pay: $17.60-$20.00 per hour

Work Location: In person

📌 Legal Assistant/receptionist Brampton (Canada)
🏢 Acumen Law
📍 Canada