Overview

Alpha Community Outreach (ACO) is seeking a highly organized, detail-oriented Administrative Assistant to support our recruitment and administrative operations. This role is ideal for someone who enjoys working in a fast-paced environment, communicating with diverse stakeholders, and contributing to a mission-driven organization.

Key Responsibilities
Provide administrative support to recruiters and management.
Answer and direct incoming phone calls, emails, and walk-in inquiries professionally.
Schedule interviews, appointments, meetings, and information sessions.
Maintain accurate electronic and paper records for candidates, students, and employer partners.
Prepare correspondence, reports, and other business documents.
Assist with applicant intake, onboarding documentation, and file management.
Update and maintain databases, CRM systems, and spreadsheets.
Process forms and other administrative paperwork.
Monitor office supplies and coordinate ordering as needed.
Ensure confidentiality of candidate and student information in accordance with company policies and applicable privacy regulations.
Perform other administrative duties as assigned.

Qualifications
Minimum 1–2 years of administrative or office experience.




Experience in recruitment, education, staffing, or customer service is preferred.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience using CRM or applicant tracking systems is an asset.
Excellent verbal and written communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to prioritize tasks and manage multiple deadlines.
Professional, courteous, and customer-focused attitude.
Ability to work independently and collaboratively within a team.

Preferred Skills
Robust interpersonal and relationship-building abilities.
Comfortable interacting with students and educational partners.
Problem-solving and critical thinking skills.
Ability to maintain confidentiality and exercise sound judgment.
Bilingual or multilingual abilities are considered an asset.

What We Offer
Market-competitive salary
Supportive and collaborative work environment
Opportunities for growth opportunities within recruitment and education services

Pay: $18.00 per hour

Advantages
On-site parking

Work Location: In person

📌 Administrative Assistant Edmonton
🏢 Alpha Community Outreach (ACO)
📍 Edmonton