Administrative Assistant – 18 Month Maternity Leave Coverage

Buckberger Baerg & Partners LLP is currently seeking an experienced individual to become an integral part of our team, in our Saskatoon office, as an Administrative Assistant for an 18-month maternity leave coverage.

Summary

With enthusiasm and a positive attitude, the Administrative Assistant will work collaboratively with other administrative staff to ensure the efficiency of administrative services for the firm.

Duties will include general clerical and project-based work. The Administrative Assistant will provide quality service in every client interaction, including both the internal and external clients, and project a skilled company image through in-person, phone and email interaction.

Core Competencies

- Communication : Excellent verbal and written communication skills to effectively interact with staff and external stakeholders.
- Problem-Solving : Aptitude for identifying issues and implementing effective solutions quickly.
- Organizational Skills : Highly organized, capable of managing concurrent tasks and projects effectively.
- Decision-Making : Ability to make informed decisions that benefit the supported CPAs and organization.
- Technical Proficiency : Familiarity with office software and technology to streamline administrative processes.
- Customer Service : Providing excellent service to internal and external clients, ensuring their needs are met efficiently.
- Adaptability : Flexibility to adjust to changing priorities and work environments.

Primary Duties and Responsibilities





The primary function for this role is to provide data integrity and consistency for client data input and project management. This position description does not deal with every situation that may arise during employment. It is intended to reflect the core responsibilities and tasks of employment with the firm. The Administrative Assistant will be assigned additional duties from time to time.

Detailed duties will include but are not limited to:

Operational Efficiency and Quality Control

- Track client physical records both incoming and outgoing.
- New client setup in databases.
- New project setup.
- CaseWare roll forwards.
- Address changes.
- CRA payments and correspondence.

Policy Compliance

- Ensure that all administrative activities comply with organizational policies and procedures.

Coordination

- Reception coverage as needed.
- Receive and screen incoming phone inquiries in a friendly, professional and courteous manner, responding or forwarding when appropriate.
- Prepare and send outgoing faxes, mail, or document requests.
- General clerical duties including filing, photocopying, scanning, faxing and mailing.

Additional Responsibilities





- Performing other duties, from time to time, as requested by individual partners or supervisors.
- Participate in Admin staff meetings and offer suggestions/recommendations to increase office process efficiencies and client service.
- Continuously expand and update professional knowledge and skills to enhance individual and team innovation and productivity.
- Positively represent the firm in the community and participate in events and committees that are of interest to you.

Your ability to carry out these duties and others that may be assigned from time to time will be considered as part of your annual performance assessment. This position description is subject to revision as circumstances warrant. Specific responsibilities may vary from time to time.

Education and Experience

- Administrative Assistant diploma/certificate or similar related area.
- Minimum of 1 year in an administrative role.
- Experience using Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint) or similar office productivity tools, Adobe Acrobat, and e-signature software.

Salary will align with relevant education, experience and job performance. We offer a generous benefits package, retirement savings plan, and a health care spending account.

- Buckberger Baerg & Partners LLP is an equal chance employer. All qualified applicants will receive consideration. While we thank all applicants for their interest, only those candidates selected for an interview will be contacted.

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📌 Administrative Assistant – 18 Month Maternity Leave Coverage (Saskatoon)
🏢 Buckberger Baerg & Partners
📍 Saskatoon