We are looking for a motivated and detail-oriented Real Estate Executive Assistant to support daily operations, transactions, and marketing activities at the Yograj Singh Real Estate Team.

The Yograj Singh Real Estate Team is a rapid-growing, client-focused real estate team known for strong market knowledge, high professional standards, and consistent results.

Responsibilities

Transaction & Paperwork Support

Draft and prepare offers, counter-offers, amendments, waivers, and related documents.

Manage transaction files from listing to closing with accuracy and compliance.

Upload, organize, and maintain files in CRM, MLS, and brokerage systems.

Track deadlines, conditions, and closing dates.

Marketing & Listing Support

Prepare listing feature sheets, open house sheets, and property information packages.

Assist with Canva-based designs for listings and marketing materials.

Support basic social media content preparation (training and learning provided).

Coordinate listing updates and status changes.

Administrative & Office Support

Assist with MLS input, listing paperwork, and internal checklists.

Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors.

Follow up on signatures,



missing documents, and conditions.

Provide in-person support at the Carling Office.

Communication & Coordination

Communicate professionally with clients regarding documents and next steps.

Maintain confidentiality and professionalism at all times.

Support the Realtor and team with daily operational tasks.

Qualifications & Skills

Strong attention to detail and organizational skills.

Excellent communication and time-management abilities.

Ability to work independently as an Independent Contractor.

Willingness to learn social media marketing.

Basic to intermediate Canva skills (or solid interest in learning).

Previous experience as a Real Estate Assistant or Administrator is an asset.

Familiarity with OREA forms and real estate transactions preferred.

What We Offer

Opportunity to grow with a high-performing real estate team.

Hands-on exposure to real estate transactions and marketing.

Supportive and professional team workplace.

Long-term growth opportunity.

Competitive contract-based compensation.

Work Arrangement

In-Person only – Carling Office, Ottawa.
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📌 Real Estate Executive Assistant Toronto
🏢 eXp Realty
📍 Toronto