Position: Administrative Assistant

Start Date: August 20, 2026

Devon Properties is seeking a highly organized and proactive Administrative Assistant to join our team at our head office in Victoria, BC. In this role, you’ll provide cross-functional support to clients, and across various departments by providing comprehensive administrative and clerical assistance. If you’re looking to continue your professional development with a supportive team in a dynamic and fast-paced environment, we want to hear from you!

Position Overview

The Administrative Assistant plays a key role in supporting the day-to-day operations of Devon’s head office, working across departments including Property Management, Leasing, Rentals, and Accounting. This position requires a detail-oriented professional who can manage multiple tasks, handle confidential information with discretion, and communicate effectively with tenants, owners, vendors, and internal teams.

Why Join Devon?

- Opportunities for professional growth and cross-functional experience.
- A chance to work with a respected leader in Victoria’s property management sector.
- Market-competitive salary & extended health and dental benefits.
- 3-weeks vacation per calendar year.
- Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.

What You’ll Be Doing:

- Compiling comprehensive monthly financial reporting packages for client distribution in collaboration with the accounting department.
- Assisting with building takeovers and turnovers as necessary on a periodic basis.
- Provide day-to-day administrative support: correspondence, internal documentation, internal audits, file organization, letter-writing for various departments, inquiries from tenants, clients, and vendors,



assistance with arrears tracking, etc.
- Review, draft, and organize contracts, financial documents, and legal agreements with attention to accuracy and compliance.
- Coordinate and maintain electronic filing systems, internal forms, reports, and invoice forwarding.
- Engage professionally with tenants, clients, vendors, and internal teams.
- Providing coverage to the front desk on rent day, when team members are on vacation, or on their daily break.

Qualifications

- Minimum 2 years of experience in an administrative role, preferably in real estate, property management, accounting, or legal environments.
- Strong written and verbal communication, proofreading, and document processing skills.
- Proven ability to work independently and collaboratively in a deadline-driven setting.
- Demonstrated time management and prioritization skills.
- Discretion when handling confidential tenant, owner, or financial information.
- Proficient typing speed (70+ WPM preferred) as well as a high level of comfort with Microsoft Word and working knowledge of Excel.
- Capability to interpret financial statements and legal documents highly preferred.

Devon Properties Ltd. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Paid time off

Application question(s):

- Please indicate your status in Canada: Citizen / Permanent Resident / Work Permit Holder
- If you are a Work Permit Holder, please specify the type of permit you hold and its expiry date
- What are your salary expectations?

Experience:

- Administrative: 1 year (required)

Location:

- Victoria, BC V8V 3K2 (preferred)

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Devon Properties
📍 Canada