INTERNAL PROJECT MANAGER

Job Description:
As an Internal Project Manager, you will be crucial in coordinating internal resources, vendors, and
managing project schedules. You will act as an internal advocate, ensuring seamless
communication between various teams and stakeholders. Your responsibilities will include initiating
kickoff meetings, monitoring project progress, and ensuring successful project completion. By
effectively managing projects, advocating for internal teams, coordinating resources, and ensuring
transparent communication, you will contribute significantly to the organization's overall success and
project outcomes.

Key Responsibilities:

1. Project Coordination:

- Coordinate internal resources and third parties/vendors for the flawless execution

of projects.

- Develop and maintain detailed project schedules, ensuring all tasks are completed

on time.

- Initiate and organize project kickoff meetings to align all stakeholders on project

objectives.

- Preparation of project schedules and progress reports
- Prepare project budgets and schedules outlining all project related costs, tasks,

and milestones as required and requested by team leaders

- Conduct regular project progress reviews with Mayhew project team

2. Communication and Advocacy:

- Act as an internal advocate, representing project goals and requirements to

different teams and departments.

- Facilitate clear and effective communication between project teams, ensuring

everyone is aware of project objectives, timelines, and expectations.
3. Resource Management:

- Allocate and manage internal resources efficiently to ensure project tasks are

completed as per schedule.
- Collaborate with vendors and external partners,



negotiating contracts and ensuring

timely delivery of services/products.

Success Measures:

- On-Time Project Delivery: Ensure projects are completed within the defined timelines.
- Budget Adherence: Continuous monitoring of project costs, hours and timelines and

ensure adherence to the allocated budget.

- Quality of Deliverables: Assess the quality of project deliverables against predefined

standards.

- Effective Communication: Evaluate communication effectiveness by assessing team and

client understanding and engagement.
Related Skills:

- Project Management: Proficient in project management methodologies, tools, and

techniques.

3-Jun-25

- Communication: Excellent verbal and written communication skills to facilitate effective

dialogue between teams.
- Resource Allocation: Ability to allocate resources efficiently, considering skills,

availability, and project requirements.
- Problem-Solving: Capacity to identify issues and solve problems in a timely manner.
- Time Management: Excellent time management skills to handle multiple tasks and

projects simultaneously.

- Team Collaboration: Ability to collaborate effectively with cross-functional teams.
- Risk Management: Skill in identifying potential risks and developing mitigation strategies.

Key Performance Indicators (KPIs):

1. Project Timeliness: Percentage of projects completed within the scheduled timeframe.
2. Stakeholder Satisfaction Index: Feedback scores from stakeholders regarding

communication, project progress, and outcomes.
3. Budget Variance: Measure the difference between planned budget and actual

expenditures.
4. Quality Metrics: Evaluation of project deliverables against quality standards.

3-Jun-25

📌 Internal Project Manager (Canada)
🏢 Mayhew
📍 Canada