Company Overview: Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the company manages a diverse portfolio of over 190 properties, totalling 28 million square feet across major markets nationwide, including Toronto, Kitchener-Waterloo, Ottawa, Calgary, and Edmonton. Kipling provides integrated property management services across industrial, retail, office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value.

Guided by a hands-on approach and a commitment to trust, integrity, professionalism, and innovation, Kipling Group is a trusted partner managing your real estate investments.

Position summary: We are seeking a detail-oriented and proactive Accounts Payable Lead to oversee the full-cycle accounts payable function and support a high-volume, multi-property portfolio. This role goes beyond transactional processing — you will lead AP operations, ensure compliance, improve processes, and act as a key point of contact for vendors, internal teams, and leadership. You will also support month-end activities, audits, and drive efficiency across AP workflows.

Key Responsibilities Accounts Payable Operations

Oversee end-to-end AP cycle including invoice intake, coding, validation, and posting

Ensure accurate 2-way / 3-way matching with POs, contracts, and work orders

Validate HST treatment and correct property/GL allocations

Monitor high-volume invoice processing across multiple properties





Leadership & Oversight

Act as the primary point of contact for AP-related queries from vendors and internal stakeholders

Provide guidance and support to junior AP team members (if applicable)

Review work for accuracy, completeness, and compliance with company policies

Drive accountability and ensure deadlines are consistently met

Vendor Management & Compliance

Maintain strong vendor relationships and resolve escalations proactively

Ensure proper vendor onboarding including insurance, contracts, and documentation

Monitor compliance with payment terms, contracts, and internal controls

Identify and mitigate risks related to duplicate payments, errors, or fraud

Payments & Cash Flow Coordination

Prepare and review EFT/ACH and cheque runs

Optimize payment scheduling to balance vendor relationships and cash flow

Reconcile vendor statements and investigate discrepancies

Month-End & Reporting

Lead AP month-end close activities including accruals, prepaid schedules, and aging analysis

Support audits by maintaining clean, organized documentation

Provide reporting insights on AP trends, aging, and outstanding liabilities

Utilities & Property-Specific Accounting





Oversee utility invoice tracking and validation across properties

Review allocations, meter readings, and identify anomalies

Support tenant chargebacks and recoveries where applicable

Systems & Process Improvement

Maintain accuracy in accounting systems (Yardi, MRI, Sage 300, or similar)

Identify inefficiencies and implement process improvements and automation

Strengthen internal controls and documentation practices

Leverage Excel (lookups, pivots) for reconciliation and reporting Qualifications & Experience 3–6+ years of Accounts Payable experience, preferably in property management or real estate

Proven experience handling high-volume AP environments

Prior experience in a lead or senior AP role is strongly preferred

Working knowledge of Yardi, MRI, Sage 300, or similar systems

Robust understanding of Canadian HST regulations and accrual accounting

Advanced Excel skills (lookups, pivot tables, reconciliations)

High attention to detail with strong problem-solving skills

Ability to manage deadlines, prioritize tasks, and handle multiple stakeholders Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment.

Benefits Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid time off

Tuition reimbursement Apply

📌 Accounts Payable Lead  (Toronto)
🏢 Kipling Group
📍 Toronto