About Us:

We are a dynamic immigration consulting office committed to providing compassionate, efficient, and accurate services to our diverse clientele. Our team values professionalism, empathy, and cultural awareness, and we are seeking to fill the role of part-time Administrative Assistant

Position Overview:

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to join our team. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced office environment while providing exceptional client service. This position plays a critical role in maintaining accurate records, preparing documentation, and ensuring prompt and ongoing communications with clients.

This is a part-time position (24-28 hours per week) with the possibility of full time employment in the future.

Key Responsibilities:

- Provide administrative support to the immigration consultant and clients.
- Communicate with clients professionally and provide exceptional customer service in person, by telephone, and by email.
- Prepare, proofread, format, and organize legal correspondence, forms, and documents.
- Maintain accurate electronic and physical client files while ensuring confidentiality.
- Monitor calendars and deadlines to ensure timely completion of legal matters.
- Collect required documentation from clients and follow up on outstanding information.




- Enter and maintain accurate client information.
- Assist with general office organization.
- Perform other administrative duties as assigned.

Qualifications:

- Strong interpersonal skills with a client-focused approach.
- Excellent verbal and written communication skills.
- Highly organized and detail-oriented
- Dependable and punctual
- Honest and trustworthy
- Professional and courteous
- Ability to prioritize competing tasks and meet deadlines.
- Ability to maintain strict confidentiality.
- Able to remain calm under pressure
- Self-motivated and proactive
- Proficiency with Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat.
- Quick to learn new systems and procedures
- Adaptable to changing priorities
- Ability to work independently while also contributing effectively as part of a team.
- Ability to work independently with minimal supervision while managing multiple priorities effectively.
- Experience in immigration or legal offices is a plus, but not required.

Why Join Us:

- Supportive, collaborative work environment.
- Opportunity to grow.
- Benefits package.
- Meaningful work making a positive impact on clients’ lives.

NOTE: This position is in Leamington, Ontario and requires own, reliable transportation Pay: $20.00-$22.00 per hour

Benefits

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Administrative Assistant (Part-time) (Leamington)
🏢 de Witt Immigration
📍 Leamington