Why work for the Town of Canmore? For starters, you can take outstanding pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work each and every day for its citizens. You will have the opportunity to work with a professional, fun, dedicated and passionate team promoting sustainable and resilient economic development in our community.

Position Overview: The Business Registry Coordinator is responsible for managing and administering the Town's business licensing, film permit operations, and Main Street Pedestrian Zone permits with accuracy and efficiency. This role serves as a key administrative and operational support function, handling the complete lifecycle of business license applications, renewals, and account management while ensuring compliance with all municipal requirements and departmental approvals. The Coordinator acts as a primary point of contact for both internal departments and external stakeholders, responding to inquiries and providing guidance on licensing and permitting processes.

Additionally, the position supports the Town's economic development initiatives by compiling statistics and maintaining public-facing information. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively to maintain operational continuity and enhance municipal service delivery. Core Accountabilities:

Business License Administration Process business license applications and renewals with accuracy and timeliness, ensuring all required documentation and departmental approvals are obtained

Maintain comprehensive licensing records and databases, updating account information and managing the complete lifecycle from application to closure

Respond to inquiries from interest holders and internal departments regarding licensing requirements, procedures, and compliance status

Prepare and distribute licensing correspondence, notices, and renewal reminders to applicants and stakeholders Film Permit Operations Administer film permitting processes, coordinating applications with relevant municipal departments and ensuring compliance with Town requirements

Serve as the primary administrative contact for film production companies and industry professionals seeking permits

Track and document film permits, maintaining records for archival and reporting purposes Compliance and Records Management Ensure all business, MPSA, and film permit applications meet municipal licensing and regulatory requirements before approval

Maintain organized filing systems and document control procedures for licenses, permits, and related correspondence





Coordinate with internal departments to verify compliance and obtain necessary approvals for business operations Economic Development Support Compile licensing and business statistics to support economic development reporting and strategic planning initiatives

Maintain current, accurate public-facing information on municipal websites and information materials related to licensing and permits Administrative Operations Manage multiple priorities and deadlines while maintaining attention to detail and accuracy in all administrative tasks

Support departmental operations through scheduling, correspondence management, and data entry activities

Collaborate with colleagues to ensure operational continuity and enhanced service delivery to the community Health and Safety Fulfill worker responsibilities under the Town of Canmore Health & Safety Directive

Participate in the Town's health and safety program, following all safety legislation, policies, and procedures

Perform work safely and protect the health and safety of yourself and others

Refrain from causing or participating in harassment or violence

Report incidents, injuries, and unsafe or harmful worksites, acts, or conditions Key Competencies Fosters effective collaboration by building strong networks, promoting cooperation across teams and boundaries, and aligning partners and interest holders to achieve shared organizational priorities and outcomes

Takes initiative to deliver timely, effective, and appropriate service that meets the needs of clients and interest holders. Anticipates needs, responds proactively, and follows through on commitments to ensure a high standard of service. Demonstrates a respectful, solution-oriented approach, building trust and positive relationships

Demonstrates integrity through consistent, competent performance, ethical decision-making, and clear, values-based communication that reflects what is best about the organization

Actively contributes to team success by reliably participating, sharing expertise, and offering thoughtful insights and perspectives. Adapts to team needs by stepping into roles and responsibilities as required, ensuring collective goals are met, and outcomes are achieved

Applies self-awareness and emotional regulation to remain effective and composed in a variety of situations, recognizing and responding appropriately to the emotions of self and others, fostering positive relationships and a respectful, supportive environment

Exemplifies a strong commitment to continuous learning and professional growth by actively seeking opportunities to build knowledge, skills,



and competencies. Reflects on both successes and setbacks to inform future actions, demonstrating adaptability and resilience. Fosters an environment where both self and others are open and empowered to grow through experience, feedback, and reflection Education & Qualifications:

Required Post-secondary education in a related field, such as business administration, or equivalent of work experience in administrative or customer service-focused roles within municipal, government, or regulated industry setting

Demonstrated proficiency with database management systems and Microsoft Office applications

Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines

Excellent written and verbal communication skills for corresponding with interest holders and internal departments

Competence in records management, filing systems, and document control procedures

Ability to work independently and collaboratively, demonstrating reliability and strong attention to detail

Knowledge of municipal licensing, permitting, or compliance processes, or demonstrated ability to learn quickly Preferred/Asset Experience with business licensing, film permitting, or similar regulatory administration in a municipal or government context

Familiarity with Alberta’s Municipal Government Act, and business licensing requirements

Experience compiling statistical reports and creating public-facing information materials or website content

Knowledge of, or experience in supporting economic development initiatives

Proficiency with specialized government software systems, accounting or licensing management platforms

Experience in a public-facing role demonstrating exceptional customer service and interest holder relations skills Salary &

Benefits Hourly Rate- $35.85 to $39.35 per hour.

Compensation will be calculated based on the successful candidate’s related work experience/education and internal equity considerations. Personal development & learning opportunities Positive work culture Work-Life Balance Work Schedule: This is a part – time permanent role. 21 hours a week. Scheduled hours may vary based on operational needs.

Closing Date for Applications: This posting will remain open until 9.59 pm MST August 7th, 2026.

How to Apply: To apply, please combine your cover letter and resume into a single document (PDF or Word) and click on the "APPLY NOW" link below. To help us learn more about you, in your cover letter please clearly detail the following: Why do you want to be a Business Registry Coordinator for the Town of Canmore?

What skills, experience, and (most importantly) attitude will you bring to enhance the team and enrich our community?

What is Your level of familiarity with Economic Development programs?

📌 Business Registry Coordinator - PT Perm (Canmore)
🏢 Town of Canmore
📍 Canmore