About the Role

Durham Kia is seeking an organized, detail-oriented Business Office Administrator to join our team in Oshawa. This role is central to our dealership's operations, ensuring vehicle sales are processed accurately, efficiently, and in full compliance with lender and regulatory requirements. The ideal candidate is comfortable managing paperwork under deadline pressure, communicating with financial institutions, and keeping multiple deals moving smoothly at once.

Key Responsibilities

Prepare, review, and process all paperwork related to vehicle sales, including bills of sale, contracts, title work, and deal jackets

Submit deals to lenders and banks for financing approval; follow up to ensure timely funding

Communicate regularly with lenders, credit unions, and other financial institutions to resolve stipulations, discrepancies, or missing documentation

Verify accuracy of contracts, pricing, rebates, and financing terms before submission

Track deal status from sale to funding, flagging and resolving any holds or delays

Coordinate with sales staff, finance managers,



and the accounting department to keep deals on schedule

Ensure compliance with OMVIC regulations, lender guidelines, and dealership policies

Handle Service Ontario paperwork, plate transfers, payoffs, and lien releases as needed

Qualifications

Prior experience in a dealership business office, F&I; department, or similar administrative/finance role preferred

Strong attention to detail and comfort working with numbers and legal documents

Excellent organizational and time-management skills

Clear, professional communication skills, both written and verbal

Ability to multitask and prioritize in a fast-paced environment

Willingness to obtain OMVIC may be required

High school diploma required; additional education or certification in business/finance a plus

What We Offer

Competitive pay

Health advantages, paid time off

Opportunity for growth within a busy, established dealership team in Durham Region

📌 Business office administrator (Toronto)
🏢 Durham Kia
📍 Toronto