Job Title: Business Operations Coordinator (Level D)

Job Code: 40506

Job Location: Waterdown, Ontario

Job Schedule: 9/80

About the Role

Performs general administrative support tasks within Operations, Supply Chain and Trade Compliance. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings, business travel and other events.

Primary Responsibilities

- Anticipate and highlight key points for action for the Head of Wescam Operations, Supply Chain, Trade Compliance and other members of the Leadership Team.
- Support cross functional activities with individuals at all levels in a fast-paced environment
- Help manage departmental communications to internal and external key stakeholders
- Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion
- Manage travel arrangements and expense reporting
- Actively monitor key deadlines and tracking tasks
- Coordinate meetings and assist in the coordination, planning and execution of engagement events
- Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support
- Provide administrative support to the broader senior leadership team as required, including event management and administrative duties




- Manage and maintain the complex calendars and schedules of Directors and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
- Coordination of Visitor Requests requiring Security & Trade compliance, and manage all associated meeting logistics including room reservations, audiovisual needs, catering etc.
- Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings
- Assist in the coordination, planning and execution of business critical events such as audits and customer visits
- Raising and processing internal purchase requisitions & purchase orders
- Reconcile event budgets and invoicing as required
- Assist with the production & management of special projects as required
- General office administration duties
- Occasional travel to Don Mills location will be required

Required Capabilities

- Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment
- Highly resourceful team-player, with the ability to also be extremely effective independently




- Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality
- A high level of integrity and commitment to ethical behaviour
- Solid organization, time management skills and attention to detail
- Ability to handle multiple tasks and effectively balance priorities to meet deadlines
- Strong communication skills
- Exceptional grammatical, oral communication skills and problem solving skills
- Excellent interpersonal skills
- Ability to input, revise and format documents in Word, Excel, Powerpoint including the use of advanced features
- Ability to maintain confidential and sensitive information with diplomacy
- Ability to understand the various facets, divisions and groups of L3Harris on a global, national and local level
- Strong decision-making abilities
- Understanding of the functional and department activities
- Knowledge of business travel
- Familiar with travel-related, export, and shipment related logistics is an asset.
- Strong customer service skills, and served as part of a motivated and diverse team

Desired Education and Experiences

- Requires highly developed job knowledge/skills.
- Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

*This posting is for a current vacancy. In the province of Ontario, Canada, the pay range for this position will be $34-39/hr.

📌 Business Operations Coordinator (Ontario)
🏢 L3Harris
📍 Ontario