Duties and Responsibilities:

- Drafts all correspondence and letters to clients, accountants etc. with respect to corporate matters for the Lawyer to review and sign. Delivers letters and correspondence via appropriate method (i.e. fax, e-mail, or courier).

- Completes corporate minute books and folders and enters information into corporate database (determines deficiencies if necessary). Drafts letters to clients seeking missing information or instructions.

- Orders and reviews preliminary and full NUANS reports, Certificates of Status, Profile reports etc.

- Prepares annual resolutions/minutes of meetings as required.

- Prepares dividends (capital, eligible and ineligible), bonus resolutions and certified copies thereof.

- Updates corporate lists with new companies received and maintains corporate records with respect to addresses, directors, shareholders, officers, etc.

- Prepares audit inquiry responses, as required.

- Drafts and files business name registrations, limited partnership and general partnership registrations and renewals.

- Completes and files Form 1 NOC with Ministry when addresses, directors or officers change.

- Prepares annual returns as required.

- Prepares corporate documentation including but not limited to Articles of Incorporation, Articles of Amendment, Continuance, Amalgamation, Dissolution, Revival when instructions have been received.

- Drafts share transfers, as instructed. Forwards to Lawyer for review and approval.





- Completes transaction files as required including but not limited to; ordering corporate searches/due diligence, supplies, obtaining information, arranging for delivery/exchange of documents, arranging for necessary banking, drafting and filing PPSA registrations when needed, providing accounting reports to clients and post-closing matters.

Qualifications:

- A minimum of 1-5 years of experience in a similar position in a Corporate Law practice
- A diploma in a related Legal Administration and/or Law Clerk program or equivalent years of experience

- Must be proficient with Microsoft office etc.

- Working knowledge of Fastco, Cyberbahn and Legal Accounting Software

The successful candidate must demonstrate the following:

- Excellent interpersonal and communication (written & verbal) skills

- Ability to analyze and understand legal documents and maintain robust attention to detail

- Must be highly organized with the ability to multi-task and meet tight deadlines

- Ability to maintain confidentiality of pertinent data

- Demonstrates a professional demeanor, high ethical standards, respect and commitment to service excellence

- Ability to work independently as well as cohesively with lawyers and other employees as part of a team

- Ability to work efficiently and effectively under pressure with simultaneous deadlines

Job Types: Full-time, Permanent

Benefits

- Dental care

- Extended health care

- On-site parking

- Vision care

📌 Corporate Law Clerk (Concord)
🏢 Bay Street Staffing
📍 Concord