Description The Opportunity The Debt Financing Coordinator plays a key role in supporting the structuring, documentation, and administration of corporate and property-level financing and will provide support to the debt finance team, with a focus on funding transactions and lending processes. This role works closely with senior management, external counsel, and lenders on complex real estate and corporate debt transactions and requires hands-on experience in coordinating funding activities, managing legal documentation for lending transactions, ensuring compliance with lending regulations, and supporting both the funding and administration of loans. This is a fixed-term contract of approximately 24 months.

Key Accountabilities Financing Activities

- Manage borrower-side closing checklists and timelines for debt financing.
- Prepare, gather, and submit loan and supporting documents, ensuring all relevant property details are included.
- Facilitate the execution and delivery of closing documents
- Review loan documents and support comments back to counsel and lenders
- Oversee the funding process, including wire instructions, confirmation of funds flow, and post-closing documentation.
- Coordinate new property appraisals, Phase I Environmental Site Assessments and Building Condition Assessments
- Serve as the primary point of contact for internal stakeholders, lenders, and counsel regarding closing logistics and borrower-side requirements.
- Send out requests for new loan bids from lenders and summarize responses.
- Manage the discharge process for loan repayments.
- Maintain a forward calendar of loan maturities and key deadlines

Ongoing Reporting & Compliance

- Coordinate and submit covenant reports, quarterly financial reports, and other compliance documentation to lenders.
- Ensure timely and accurate reporting in accordance with loan agreements.
- Coordinate and submit required documentation for annual reporting to CMHC.




- Organize all existing loan files and property details into a centralized document repository.
- Maintain well-organized, complete and accurate records

Qualifications Education:

- Post-secondary education in a relevant field (finance, business administration, law clerk, or equivalent).

Experience:

- Minimum of 5+ years of experience as a law clerk (commercial real estate, lending, or corporate transactions) or as a mortgage administrator/analyst in real estate lending.
- Demonstrated experience managing closing checklists, coordinating funding logistics, and supporting loan closings for real estate or corporate borrowers.
- Familiarity with mortgage financing, security documentation, and real estate due diligence
- Experience reviewing and interpreting appraisals, environmental site assessments and building condition assessments
- Experience working with REITs, developers, or large property portfolios is an asset.
- Comfort working with numerical information, financial data, and loan terms [this seems redundant].

Skills & Abilities:

- Strong administrative and organizational skills, with excellent attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and SharePoint
- Ability to understand complex organizational charts
- Self-directed, adaptable, and able to proactively manage multiple tasks and deadlines.
- Ability to build and maintain strong working relationships with internal and external stakeholders
- Bilingualism (English / Functional French) is an asset.

Effort

- Work requires a high degree of mental effort to analyze documents, verify information, and perform computer-based tasks.
- Requires strong analytical and organizational skills to ensure compliance with loan terms and reporting requirements.
- Physical effort is limited to keyboarding and occasional walking to meetings.

Working Conditions

- Work is generally performed in a hybrid office workplace.

📌 Debt Financing Coordinator- 2 Year Contract (Mississauga)
🏢 Chartwell
📍 Mississauga