OVERVIEW OF THE ROLE

We are seeking an organized and proactive Executive Operations Coordinator to support senior leadership and help drive operational excellence across the organization. This role partners with the President and Vice President to help coordinate priorities, track commitments, and support the execution of leadership initiatives. The successful candidate will have experience supporting senior leaders, strong organizational and analytical skills, and the ability to work with professionalism, discretion, and initiative in a fast-paced environment.

WHAT YOU'LL BE DOING IN THE ROLE: Manage and coordinate calendars for the President and Vice President, ensuring effective prioritization of meetings, commitments, and business objectives

Organize and facilitate leadership meetings, including scheduling, preparation of materials, documentation of outcomes, and follow-up activities

Track action items arising from leadership discussions and help ensure accountability for deliverables across the organization

Maintain accurate and up-to-date information within Salesforce to support operational effectiveness, forecasting, and reporting

Prepare pipeline review materials and executive reporting packages for leadership discussions and decision-making

Follow up with directors and other stakeholders to monitor progress on commitments, priorities, and key initiatives





Develop and maintain executive dashboards to provide visibility into business performance, operational metrics, and strategic priorities

Support quarterly planning activities, reporting processes, and organizational reviews

Collaborate with team members to troubleshoot issues, improve existing solutions, and support ongoing AI enablement initiatives WHAT SKILLS/QUALIFICATIONS YOU'LL NEED: Experience supporting senior leaders or executive management teams in a skilled business environment

Demonstrated ability to build effective working relationships with senior leadership and key stakeholders

Strong organizational, planning, and time-management skills with the ability to manage multiple priorities simultaneously

Good business acumen and the ability to understand organizational priorities

Excellent communication and interpersonal skills, with the confidence to engage effectively across all levels of the organization

Experience coordinating follow-through on action items and supporting cross-functional initiatives

Proficiency with Salesforce and Microsoft Office applications, particularly Excel and PowerPoint

Experience developing dashboards, reports, and presentation materials

Strong attention to detail, sound judgment, and a commitment to maintaining confidentiality

Ability to work independently, take initiative, and identify opportunities to improve operational effectiveness

📌 Executive Operations Coordinator (Nova Scotia)
🏢 Mariner
📍 Nova Scotia