Gilmore Wellness Clinic Part-Time Position About The Role Gilmore Wellness Clinic is seeking a highly organized, patient-focused Wellness Office Assistant with mandatory JaneApp experience to join our growing team. This is an excellent prospect to build your career in a modern, multidisciplinary wellness clinic renowned for exceptional client care and advanced medical and aesthetic services. This part-time position offers structured hours, supportive leadership, and room for long-term growth.

Key Responsibilities Patient Care & Scheduling

Manage patient bookings, waitlists, reminders, and follow-up appointments using JaneApp.

Support patients in person, by phone, and by email with professionalism and warmth.

Administrative & Billing Support

Process patient billing and payments, including claims from insurance and third-party providers.

Coordinate and track wellness and healthcare documentation.

Manage Jane-App bookings and related billing.

Communication & Front-Desk Operations

Answer and route calls professionally.

Communicate effectively with patients, practitioners, and management.

Maintain clinic cleanliness, safety, and a welcoming environment.

Support day-to-day operational tasks and assist with additional duties as assigned.

Qualifications MUST have hands-on experience with JaneApp (mandatory requirement).

Previous experience in a medical, wellness, or healthcare setting is a strong asset.

Excellent verbal and written communication skills.

Strong organizational abilities with close attention to detail.

Able to multitask, prioritize, and work effectively in a fast-paced clinic.





A collaborative team player who can also work independently.

Schedule

Approximately 20-25 hours per week expected, and could be more Compensation & Benefits Pay: $20.00–$22.00 per hour (based on experience)

Extended health care benefits after three months of probation

20%–30% staff discount on wellness services after the probation period

Supportive work workplace

Flexible schedule

On-site workplace in a modern, growing wellness clinic Why Join Gilmore Wellness Clinic? You will be part of a collaborative team committed to exceptional patient care, innovation, and operational excellence. This role is ideal for individuals who want to develop their career in wellness and healthcare administration while contributing to a positive, patient-centred experience. Modern, fully equipped clinic with advanced technologies Supportive leadership and strong team culture

High client demand and steady bookings

Front-desk and administrative support

Opportunities for professional development

Flexible scheduling

Competitive pay & commission structures

Staff Wellness Benefits: 20–30% discount on select services after probation A growing brand with room to build your future If you’re passionate about wellness, beauty, and exceptional client care, we would love to hear from you. Email your resume + certifications + portfolio (if applicable). Please include the position you are applying for in the subject line.

Gilmore Wellness

Clinic provides evidence-based, personalized care focused on improving movement, reducing tension, and supporting long-term wellness in a calm, patient-centered environment.

📌 JaneApp-Experienced Wellness Office Assistant (Front of Yonge)
🏢 Gilmore Wellness Clinic
📍 Front of Yonge