JOB OVERVIEW

AMR Property Management is looking for a reliable Maintenance Coordinator with strong computer skills to maintain our properties in Simcoe County. The role includes both hands-on repairs and maintenance-related paperwork.

The Maintenance Coordinator is responsible for overseeing the maintenance, repair, operation, and overall physical condition of a portfolio of our rental and condominium properties. Reporting to the General Manager and working closely with the Property Management team, the Maintenance Coordinator ensures all properties are maintained in a safe, efficient, cost-effective, and environmentally responsible manner while delivering exceptional tenant service.

This position combines leadership, technical oversight, contractor coordination, preventative maintenance planning, project management, and hands-on operational support as required. The Maintenance Coordinator supervises vendors and contractors while ensuring all work is completed to company standards, applicable legislation, and operational objectives.

KEY RESPONSIBILITIES

Building Operations & Maintenance:

· Oversee the day-to-day maintenance and operation of industrial and commercial properties.

· Ensure all building systems are operating effectively, including HVAC, plumbing, lighting, roofing, fire protection systems, overhead doors, and life safety systems.

· Conduct daily, weekly, and monthly property inspections to identify deficiencies, safety concerns, maintenance requirements, and preventative maintenance opportunities.

· Troubleshoot operational and maintenance issues and implement practical and cost-effective solutions.

· Coordinate and perform building repairs and maintenance activities where appropriate (plumbing, electrical, carpentry, drywall, painting).

· Inspect smoke/CO detectors and fire extinguishers, and coordinate fire watch requirements where necessary.

· Maintain preventative maintenance schedules and ensure timely completion of maintenance activities.

· Ensure all maintenance records, inspection reports, SOPs, log books, and operational documentation are accurately maintained.

· Maintain company inventory of all tools and equipment.

· Prepare units for move-ins and conduct property inspections

Contractor & Vendor Management:

· Coordinate, supervise, and inspect contractors, vendors, and trades performing work at company properties.

· Obtain and evaluate quotations, estimates,



and pricing for maintenance and repair projects.

· Review job costing and identify opportunities for operational efficiencies and cost savings.

· Ensure contractor compliance with insurance, WSIB, licensing, OH&S; requirements, and company procedures.

· Inspect workmanship and authorize completion of work orders and contractor performance standards.

· Coordinate snow removal, landscaping, waste management, and exterior maintenance contractors to ensure service expectations are met.

Tenant Relations & Customer Service:

· Maintain effective and professional communication with tenants, contractors, and vendors.

· Respond to tenant maintenance requests, service calls, and operational concerns in a timely manner.

· Coordinate maintenance activities with tenants to minimize disruption to operations.

· Promote strong tenant relationships through responsive service and proactive communication.

Health, Safety & Compliance:

· Ensure properties comply with all applicable building codes, fire regulations, environmental standards, and Occupational Health & Safety legislation.

· Promote safe work practices and ensure the proper use and maintenance of personal protective equipment (PPE).

· Report and address unsafe conditions, hazards, and workplace incidents promptly.

· Participate in safety inspections, emergency preparedness planning, and workplace improvement initiatives.

· Maintain MSDS/SDS records and other required safety documentation.

Administration & Reporting:

· Maintain maintenance inventory, tool rooms, equipment logs, and material tracking systems.

· Request purchase orders and track work completion and invoicing status.

· Review invoices, maintenance expenses, and operational costs for accuracy and budget compliance.

· Prepare weekly operational updates and maintenance reports for management.

· Participate in monthly property tours and operational planning meetings.

· Ensure accurate completion of maintenance logs, inspection reports, timesheets, and departmental records.





· Ensure that all internal company maintenance invoices are generated, approved, and sent to the Accounting team for billing.

Emergency Response:

· Participate in after-hours and holiday emergency response as required.

· Respond to emergency maintenance, weather-related, or operational incidents.

· Coordinate emergency contractors and services when required.

QUALIFICATIONS AND EXPERIENCE

· Minimum 3 years of experience in building maintenance, facilities management, or property operations.

· Any property management experience is an asset.

· Strong knowledge of building systems, maintenance procedures, construction practices, and preventative maintenance programs.

· Working knowledge of the Ontario Building Code and Occupational Health & Safety legislation.

· Experience coordinating contractors, trades, and multiple service providers.

· Strong organizational, leadership, and problem-solving skills.

· Intermediate proficiency in Microsoft Office Suite.

· Mechanical and basic electrical knowledge considered an asset.

· Valid G Class Driver’s License and reliable transportation required.

Core Competencies:

· Ability to coordinate a high level of activity in a fast-paced environment.

· Robust time management and multitasking skills.

· Ability to balance administrative responsibilities with hands-on operational duties.

· Strong leadership, communication, and conflict resolution abilities.

· Ability to work independently with minimal supervision.

· Strong initiative and commitment to continuous improvement.

· Professionalism and composure under pressure.

Working Conditions:

· Combination of office and outdoor work environments.

· Frequent travel between properties is required.

· Exposure to varying weather conditions and active construction environments.

· Occasional lifting, climbing, and operation of maintenance equipment may be required.

· Participation in after-hours emergency response required.

What We Offer:

- WSIB coverage
- Liability insurance

Job Type: Full time, Permanent Location: In person (Barrie, ON)

We thank all applicants. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Flexible language requirement

- French not required

Ability to commute/relocate:
- Barrie, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Maintenance Coordinator (Barrie)
🏢 AMR Property Management
📍 Barrie