Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach and excellent communication skills will support various administrative functions, enhance customer interactions, and maintain a professional environment.

If you thrive in a fast-paced setting and enjoy multitasking with precision, this is the perfect prospect to contribute to a thriving organization while developing your career.

Duties

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
- Perform data entry tasks using Microsoft Office and Google Workspace tools, ensuring accuracy and timeliness.
- Maintain organized filing systems, both physical and digital, including medical or dental office records if applicable.
- Support bookkeeping activities with QuickBooks or similar accounting software, including invoicing and expense tracking.
- Assist with clerical duties such as proofreading documents, scheduling appointments, and managing calendar events.
- Handle incoming correspondence, emails, and phone inquiries with professionalism and courtesy.
- Coordinate office supplies procurement, inventory management,



and general administrative support to ensure operational efficiency.

Requirements

- Proven experience in an office environment with strong clerical skills and organizational abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer skills.
- Experience with data entry, filing systems, and maintaining accurate records.
- Familiarity with QuickBooks or other bookkeeping software is highly desirable.
- Excellent phone etiquette with experience managing multi-line phone systems and providing customer support.
- Strong typing speed along with proofreading skills to ensure error-free documents.
- Prior experience in medical or dental offices is a plus; familiarity with front desk duties such as patient scheduling or dental receptionist tasks is advantageous.
- Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment.

Join us as an Office Administrator and be part of a vibrant team dedicated to excellence! Your organizational prowess and positive attitude will make a significant impact on our daily operations while providing outstanding support to colleagues and clients alike. Pay: $17.60-$30.63 per hour

Experience

- Mortgage office: 2 years (preferred)

Work Location: In person

📌 Office Administrator (Woodbridge)
🏢 Mortgage Alliance Company of Canada
📍 Woodbridge